Legal Secretary

Maiello, Brungo & Maiello, LLP; False Pass (AK); On-site; USD 42,000 - 64,000; Full time

Job summary

Maiello, Brungo & Maiello, LLP is seeking an experienced Legal Secretary/Assistant to support multiple attorneys in a fast-paced practice focused on commercial real estate and business transactions. You will handle document production, filing, calendaring, and client communications with discretion and accuracy.

Responsibilities include drafting and finalizing transactional documents, coordinating closings, and managing deadlines.

Qualifications

• 3+ years of recent law-firm legal secretary experience.
• Experience supporting commercial real estate and business transactions.
• Strong document production, proofreading, and formatting skills.
• Familiarity with state and federal filing requirements.
• Professional communication and confidentiality.
• Ability to prioritize deadlines in a fast-paced firm.

Responsibilities

• Support multiple attorneys on commercial real estate and business-transaction matters.
• Produce, proofread, and format documents with speed and accuracy (65+ wpm).
• Maintain calendars and deadlines; coordinate depositions and meetings.
• Draft and finalize correspondence and transactional documents.
• Coordinate closings, filings, and post-closing tasks.
• Transcribe dictation and manage time records.
• Interact professionally with clients and court personnel.

Skills

Legal terminology

Document production

Time management

Multitasking

Discretion

Communication

Client service

Electronic filing

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

Job Description

Legal Secretary / Legal Assistant

MBM|LAW is seeking an experienced Legal Secretary/Assistant with strong commercial real estate and business transactions support experience to partner with multiple attorneys and keep matters moving smoothly. You’ll help drive deals forward through high-quality document production, transactional filings, calendaring, and client communication—bringing accuracy, discretion, and a proactive approach to a fast-paced practice.

• Support multiple attorneys with an emphasis on commercial real estate and business transactions (leases, purchase & sale agreements, loan documents, and closings), plus related litigation support as needed.
• Produce, proofread, and format documents with speed and precision (65+ wpm preferred).
• Maintain calendars and deadlines; coordinate depositions and appointments.
• Minimum 3+ years recent law-firm legal secretary experience, including electronic filing.

Essential Functions

• Partner closely with assigned attorneys by tracking matter status, anticipating needs, and proactively surfacing deadlines and next steps.
• Draft, revise, proofread, and finalize correspondence, pleadings/briefs, and transactional documents including commercial leases, amendments, estoppels/SNDAs, purchase & sale agreements, closing checklists, and related deal documents.
• Coordinate commercial real estate and corporate closings: maintain closing checklists, track deliverables, circulate signature packets, coordinate notarizations, compile closing binders/sets, and assist with post-closing recordings and distributions.
• Prepare and process state and federal court filings, including electronic filing, and maintain well-organized matter files.
• Manage calendars, deadlines, reports, and time records; coordinate meetings and client appointments.
• Transcribe electronic dictation and produce polished work product under tight deadlines.
• Communicate professionally with clients and court/outside agencies; serve as liaison as needed.
• Coordinate depositions and other scheduling needs (court reporters, conference rooms, logistics).
• Handle complex and confidential, time-sensitive information with discretion.

Qualifications

Required

• 3+ years of recent legal secretarial experience within a law firm, including meaningful support for commercial real estate and/or business transactions (e.g., leases, purchase/sale, financing, and closings).
• Strong command of legal terminology, court rules/procedures, and filing requirements (state and federal).
• Excellent document production skills: formatting, proofreading, version control, and attention to detail.
• Ability to prioritize competing deadlines, multitask, and maintain confidentiality in a fast-paced environment.
• Professional communication skills (written and verbal) and strong client-service mindset.
• Proficiency with Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint).
• Reliable attendance and punctuality.

Preferred Skills

• Typing speed of 65+ wpm.
• Hands-on experience with commercial real estate matters (leases, purchase/sale, financing), including closing checklists/closing binders and coordinating signatures/notarizations; familiarity with title/survey and recording processes is a plus.
• Experience with trial preparation, briefs, and compiling filing-ready exhibits.
• Ability to generate Tables of Authorities and Tables of Content.
• Experience supporting multiple attorneys and coordinating across teams in a small-office environment.

Education

High school diploma or equivalent required.

Work Environment & Expectations

• Position supports multiple attorneys and requires frequent prioritization of competing deadlines.
• Work involves handling sensitive/confidential information and requires discretion.
• Regular use of Microsoft 365 and document-management/e-filing tools.

Company Description

MBM Law has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems.