Administrative Assistant Legal

Wilmorite; City of Rochester (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Wilmorite is seeking a Legal Assistant to provide general administrative and legal support to its in-house counsel on leasing matters, real estate purchases and sales, and project development.

The role emphasizes drafting and negotiating commercial leases, abstracting leases, coordinating closings, maintaining files, and timely communication with attorneys, leasing agents, and other professionals.

Qualifications

• Well organized with strong attention to detail and excellent time management skills.
• Superior drafting, research, and communication skills.
• Excellent interpersonal skills and the ability to work effectively with attorneys, management, leasing agents, tenants, and outside professionals.

Responsibilities

• Assist in drafting, negotiating, and processing of commercial leases, amendments, and assignments.
• Abstract leases and update abstracts as necessary.
• Assist with all stages of commercial real estate purchases and sales, from contract drafting to title review, to coordinating and preparing for closing.
• Perform administrative tasks such as maintaining an organized paper and electronic file system; updating lease summary reports; processing internal database updates related to complete agreements; preparing letters and mailings; tracking deadlines
• Collaborate with in-house counsel to provide general legal support to the leasing department and the company.

Skills

Organized

Attention to detail

Drafting

Research

Communication

Interpersonal skills

Problem solving

MS Office

Education

Bachelor's Degree preferred

Job description

JOB SUMMARY:

The Legal Assistant provides general administrative and legal support to in-house counsel in representing the company on leasing matters, purchases and sales of real estate, and project development.

ESSENTIAL FUNCTIONS:

• Assist in the drafting, negotiating, and processing of commercial leases, amendments, and assignments;
• Abstract leases and update abstracts as necessary;
• Assist with all stages of commercial real estate purchases and sales, from contract drafting to title review, to coordinating and preparing for closing;
• Perform administrative tasks such as maintaining an organized paper and electronic file system; updating lease summary reports; processing internal database updates related to complete agreements; preparing letters and mailings; tracking deadlines
• Collaborate with in-house counsel to provide general legal support to the leasing department and the company.

OTHER DUTIES:

• This description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of position scope.

EDUCATION & EXPERIENCE:

• A minimum of 3 - 5 years’ prior experience as a legal assistant or paralegal in a law firm or in-house corporate setting;
• Experience with commercial real estate transactions;
• Bachelor's Degree preferred.

KNOWLEDGE, SKILLS & ABILITIES:

• Well organized with strong attention to detail and excellent time management skills;
• Superior drafting, research, and communication skills;
• Excellent interpersonal skills and the ability to work effectively with attorneys, management, leasing agents, tenants, and outside professionals.

• Ability to think logically in solving problems and applying the appropriate course of action.
• Excellent computer skills with proficiency in MS Office software (Word and Excel), Outlook and Adobe.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands describedhere are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bending or reaching to organize filing system; occasional lifting of boxes of files.
• Extensive time at a desk, typing and using office equipment

The salary range listed for this position represents the anticipated compensation based on experience and qualifications and may vary depending on internal factors and applicable laws.