Legal Secretary: Attorney Support & Case Coordination

Pima Sheriff; Arizona; On-site; USD 29,000 - 39,000; Full time

Job summary

Pima County is seeking a Legal Secretary to provide direct support to its legal functions. The role requires knowledge of legal terminology and procedures, and experience handling legally sensitive documents and communications.

The position involves preparing legal documents, scheduling interviews, and maintaining calendars of hearings and trials. A valid Arizona driver license is required for the post-offer background checks and county vehicle use.

Qualifications

• Successful completion of course work in legal terminology or legal office procedures from an accredited school AND one year of legal clerical experience.
• An Associate’s degree or a certificate of completion from an accredited college or technical school as a legal secretary may substitute for one year of experience.

Responsibilities

• Gathers information, prepares legal documents, completes legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions.
• Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys.
• Reviews materials received, sets up files and initiates paperwork.
• Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures.
• Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation.
• Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal.

Skills

Legal terminology

Legal office procedures

Education

Associate’s degree or legal secretary certificate

Job description

Pima County is seeking a Legal Secretary to provide direct support to its legal functions. The role requires knowledge of legal terminology and procedures, and experience handling legally sensitive documents and communications.

The position involves preparing legal documents, scheduling interviews, and maintaining calendars of hearings and trials. A valid Arizona driver license is required for the post-offer background checks and county vehicle use.