Legal Secretary - County Attorney

Pima County; Tucson (AZ); Vor Ort; USD 25.127 - 29.535; Vollzeit

Zusammenfassung

Pima County is hiring a Legal Secretary in Tucson, Arizona, to support the Pima County Attorney’s Office. This classified position is responsible for preparing legal documents and ensuring compliance with legal procedures. The hourly rate ranges from $18.24 to $21.44, depending on experience.

Candidates should have legal clerical experience and coursework in legal terminology. A valid Arizona driver license is required at the time of appointment, along with a successful background check.

Qualifikationen

• One year of legal clerical experience with document preparation.
• Completion of relevant education or experience may substitute for legal experience.

Aufgaben

• Prepare and monitor legal documents and deadlines.
• Communicate with clients to verify legal information.
• File and manage legal documentation efficiently.

Kenntnisse

Legal terminology

Office equipment operation

Communication

Document proofreading

Ausbildung

Completion of coursework in legal office procedures

Associate's degree or legal secretary certificate

Jobbeschreibung

Job Summary

This recruitment is to establish a register for current and future legal secretary vacancies that serve all levels and assignments within the Pima County Attorney’s Office. The position is a classified legal secretary (Class 5881), with a pay range of $18.24–$21.44 per hour for hiring and a total compensation range of $18.24–$24.64 per hour. The role involves specialized legal secretarial tasks that require a distinct knowledge of legal procedures, documentation and time constraints.

Essential Functions

• Gathers information, prepares legal documents, completes legal forms, and correspondence, including briefs, opinions, complaints, warrants, affidavits, and depositions, and monitors to ensure legal requirements and deadlines are met.
• Reviews new cases and sets up interviews between clients, law enforcement personnel, and attorneys.
• Reviews materials received, sets up files, and initiates paperwork.
• Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, and forms such as petitions, jury instructions, and disclosures.
• Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions, and response times to pending litigation.
• Compiles statistical data concerning unit operations, and at the direction of the attorney and/or paralegal, prepares periodic and special reports.
• Prepares motions for continuance, suspension, or dismissal through the court system.
• Coordinates work activities with trial teams and/or divisions.
• Acts as liaison for attorney and/or paralegal regarding case preparation, discovery, and prepares appropriate legal documents as required.
• Communicates with clients or witnesses to obtain or verify legal information for cases.
• Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions, and privileged attorney–client information.
• Reviews, sorts, and proofreads legal documents for the attorney and/or paralegal.
• Files and indexes legal documents produced and received in case files.
• Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation, and spelling.
• Operates a variety of office equipment.

Minimum Qualifications

• Successful completion of coursework in legal terminology or legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney. An Associate’s degree or a certificate of completion from an accredited college or technical school as a legal secretary may substitute for one year of experience.
• One year with Pima County in a Legal Processing Support or closely related position as determined by the department head at the time of recruitment. Relevant experience and/or education from an accredited college or university may be substituted.

Licenses and Certificates

• Valid driver license is required at the time of application.
• Valid AZ driver license is required at the time of appointment.
• The successful applicant will be subject to a 39‑month DOT Motor Vehicle Record review to determine suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
• Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

Special Notice Items

• The County requires pre‑employment background checks. Successful candidates will receive a post‑offer, pre‑employment background screening to include verification of work history, education, and criminal conviction history.
• Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records and communication systems.
• This position will require a post‑job offer physical and/or drug screen.

Physical/Sensory Requirements

Frequently operates a computer and other office equipment; frequently observes details at close range; frequently speaks to clients, witnesses, and other parties in person or by phone; frequently remains in a stationary position; frequently moves about inside an office; occasionally must lift and carry items; regularly works in a professional office setting.

Working Conditions

Regular, daily attendance is an essential function for this position. The Legal Secretary regularly receives and responds to telephone calls and emails. Action activity includes reaching; motion activity includes grasping and fine movement; hearing activity requires normal hearing even in noisy areas; speaking activity includes in‑person and telephonic communication; vision requires ability to operate a vehicle, distinguish colors, depth perception and peripheral vision.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.