Legal Secretary Assistant

Peabody & Buccini LLP; Encinitas (CA); Hybrid; USD 48,000 - 72,000; Full time

Job summary

PEABODY & BUCCINI LLP in Southern California is seeking a Legal Secretary Assistant to provide administrative support to attorneys in a fast-paced litigation environment. The role covers drafting and formatting legal documents, maintaining case files, managing calendars, and court filings, with some work from home possible in Encinitas, CA.

The ideal candidate is detail-oriented, organized, and capable of handling confidential information while meeting deadlines in civil litigation settings.

Qualifications

• Knowledge of law and experience supporting Legal Assistants or attorneys.
• Drafting, formatting, proofreading, and filing pleadings and other legal documents.
• Strong clerical skills: typing, data entry, file management, calendar management.
• Effective written and verbal communication with clients, courts, and colleagues.
• Familiarity with legal practice management software and document management systems.
• Ability to work independently and meet deadlines in a dynamic environment.
• Prior experience in civil litigation preferred.
• High school diploma or equivalent; paralegal coursework or certification is beneficial.

Responsibilities

• Prepare and format legal documents and pleadings.
• Maintain case files, calendars, and deadlines.
• Coordinate court filings and service of documents.
• Assist with client communication and basic research.
• In-office work with potential for some work-from-home in Encinitas, CA.

Skills

Knowledge of law and legal support

Legal document preparation

Clerical skills

Written and verbal communication

Legal software familiarity

Confidentiality

Independent worker

Civil litigation experience

Education

High school diploma or equivalent

Paralegal coursework or certification (beneficial)

Tools

Legal practice management software

Document management systems

Microsoft Word/Outlook/Excel

Job description

Company Description

PEABODY & BUCCINI LLP is a Southern California-based civil litigation firm representing healthcare providers in the defense of healthcare related claims as well as injured parties in general negligence lawsuits and those with general business contractual issues. With over 50 years dedicated to civil litigation, our lawyers utilize cost effective strategies to advocate for our clients to achieve optimal success, both in and out of the courtroom.

Representative clients include large hospital chains, the largest medical insurers in the United States, mutual insurance companies, medical trusts, medical groups, government entities, individual physicians, healthcare providers and other injured individuals. Cases are accepted throughout California.

Role Description

The Legal Secretary Assistant will provide administrative and clerical support to attorneys and legal staff in a fast-paced litigation environment. Day-to-day responsibilities include preparing and formatting legal documents, maintaining case files, managing calendars and deadlines, and coordinating court filings and service of documents. The role also involves handling phone calls, correspondence, and scheduling, as well as assisting with client communication and basic research tasks as needed. This is a full-time role based in Encinitas, CA, with a combination of in-office work and potential for some work from home. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Qualifications

• Knowledge of Law and experience supporting Legal Assistants or attorneys in a law firm or legal environment.
• Proficiency in Legal Document Preparation, including drafting, formatting, proofreading, and filing pleadings and other legal documents.
• Strong Clerical Skills, including typing, data entry, file management, calendar management, and organization.
• Effective Communication skills, both written and verbal, with the ability to interact professionally with clients, courts, and colleagues.
• Familiarity with legal practice management software, document management systems, and standard office applications (e.g., Word, Outlook, Excel).
• Ability to work independently and as part of a team, handle confidential information, and meet deadlines in a dynamic environment.
• Prior experience in civil litigation preferred.
• High school diploma or equivalent required; additional legal secretary or paralegal coursework or certification is beneficial.