Legal Secretary

The Nearview Group; Walnut Creek (CA); Hybrid; USD 80,000 - 90,000; Full time

Job summary

The Nearview Group in Walnut Creek, CA seeks an experienced Legal Secretary to support attorneys across litigation, transactional, and land use teams. You will manage document preparation, filings, and complex formatting to ensure precision and compliance.

Key duties include drafting and proofreading pleadings, handling state and federal court filings (electronic where applicable), and maintaining PDF documents while adapting to client preferences and daily priorities.

Qualifications

• Minimum 3 years of recent litigation secretary experience.
• Experience with state and federal court filings.
• Proficient in Microsoft Office 365.

Responsibilities

• Provide legal secretarial support to attorneys across multiple practice groups.
• Prepare, format, and proofread legal documents, pleadings, briefs, and correspondence.
• Handle state and federal court filings, including electronic filing.
• Create, edit, and manage PDF documents.
• Adapt to various attorney preferences and changing daily priorities.

Skills

Litigation experience

Court filings (state & federal)

Microsoft Office 365

Document management systems

Transactional legal support

Tools

iManage

FileSite

Job description

Location: Walnut Creek, CA
Salary: $80,000–$90,000 + Benefits
Schedule: Full-Time, Monday–Friday (Hybrid)

We are seeking an experiencedLegal Secretary to provide administrative and legal support to attorneys across multiple practice groups, including litigation, transactional, and land use.

Responsibilities

• Provide legal secretarial support to attorneys across multiple practice groups.
• Prepare, format, and proofread legal documents, pleadings, briefs, and correspondence.
• Handle state and federal court filings, including electronic filing.
• Create, edit, and manage PDF documents.
• Adapt to different attorney preferences and changing daily priorities.

Requirements

• At least 3 years of recent litigation legal secretary experience.
• Experience with state and federal court filings.
• Knowledge of the civil litigation process, including pleadings, briefs, discovery, and court documents.
• Proficiency in Microsoft Office 365.
• Experience with iManage, FileSite, or similar document management systems.
• Transactional legal support experience is a plus.

Schedule & Benefits

• Full-time, Monday–Friday
• Hybrid schedule available after 60 days: 3 days in the office and 2 days remote.
• Salary range of $80,000–$90,000, depending on experience.