Legal Secretary

Altern Technology Systems; Walnut Creek (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

A legal services provider is seeking an experienced Legal Secretary to support their Legal Department in Walnut Creek. The role entails maintaining calendars, scheduling meetings, and preparing legal documents. The ideal candidate has a high school diploma, substantial litigation experience, and must be skilled in trial preparation. This full-time position offers a salary range of $75K-$90K plus benefits, providing an excellent opportunity for a mid-senior level professional.

Qualifications

• High school diploma or GED.
• 7 years of defense trial, litigation experience in a similar industry.
• 3 years recent California Civil litigation experience.
• Trial preparation experience a must.

Responsibilities

• Maintain attorney(s) calendar book and tickler system.
• Schedule meetings with clients, experts, attorneys, and co-counsel.
• Review and re-index mail in OnBase for attorney review.
• Compose correspondence and memos.
• Contact clients to obtain desired information.
• Maintain electronic confidential legal files.
• Prepare discovery, pre-trial, and trial documents.
• Schedule all aspects of discovery.
• Provide legal secretarial support.
• Answer and screen telephone calls.
• Transcribe dictation and/or type from handwritten material.
• Assist other secretaries as needed.
• Maintain knowledge of court rules.

Job description

Our client seeks a Legal Secretary to perform diverse secretarial duties in support of the Legal Department in Walnut Creek.

Salary $75K-90K plus benefits.

Responsibilities

• Maintain attorney(s) calendar book and tickler system.
• Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances.
• Review and re-index mail in OnBase for review and action by attorney and calendaring of same.
• Compose correspondence and memos to request or provide information.
• Contact clients to obtain desired information as requested by attorneys.
• Maintain electronic confidential legal files and ensure each file is organized and documented regarding activity.
• Prepare discovery, pre-trial and trial documents for filing with court.
• Schedule, calendar and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s).
• Provide legal secretarial support on either short- or long-term assignments.
• Answer and screen telephone calls.
• Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.).
• Assist and provide backup for other secretaries.
• Maintain current knowledge of court rules.
• Participate in department and company projects.

Education and Experience

• High school diploma or GED.
• 7 years of defense trial, litigation experience in a similar industry.
• 3 years recent California Civil litigation experience.
• Trial preparation experience a must.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Legal

Industries

IT Services and IT Consulting

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or disability.