Legal Secretary

Inland-Empire-Health-Plan-

Rancho Cucamonga (CA)

Hybrid

USD 38,000 - 49,000

Full time

7 days ago

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Benefits offered by this job

Competitive salary

On-site fitness center

Medical Insurance with Dental and Vis

Life, short-term, and long-term disab

Career advancement opportunities

Wellness programs

Flexible Spending Account – HealthCare

CalPERS retirement

457(b) option with a match

Paid life insurance

Pet care insurance

Job summary

Inland Empire Health Plan (IEHP) seeks a Legal Secretary to provide advanced administrative and operational support for the legal department. The role handles intake, task coordination, confidentiality, and collaboration with outside counsel and executives in a fast-paced health plan setting.

The position is hybrid, based in Rancho Cucamonga, CA, with a competitive hourly rate and benefits aimed at professional development and work-life balance for IEHP members and staff.

Qualifications

Minimum three years of legal support experience in a professional setting.
Experience with legal documents, intake, and coordination in a fast-paced environment.
Strong confidentiality and organizational skills.

Responsibilities

Coordinate meetings and maintain case calendars, deadlines, and court dates.
Process invoices, manage outside counsel billing, and track time entries.
Draft routine correspondence and legal documents with guidance from leadership.
Archive management and document version control for legal filings.
Serve as a point of contact for clients, opposing counsel, and internal teams.

Skills

HIPAA regulations

Healthcare data systems

Medical terminology

Legal procedures and terminology

Communication skills

Time management

Education

High school diploma or GED

Associate’s degree

Tools

MS Office

Adobe Acrobat

Job description

Overview

What you can expect!

Find joy in serving others with IEHP! We welcome you to join us in “healing and inspiring the human spirit” and to pivot from a “job” opportunity to anauthentic experience!

Under the direction of the Vice President, General Counsel, the Legal Secretary provides a variety of advanced administrative and operational support surrounding the management and coordination of legal inquiries and requests for the Health Plan. The Legal Secretary is responsible for intake and coordination of tasks and deliverables for the legal department. The Legal Secretary must be professional, well organized, and maintain a high level of confidentiality, while frequently working under short deadlines. The position also requires strong interpersonal skills, particularly working with outside counsel, organization leaders, and executives. The ideal candidate for this position should be one who is flexible with work assignments and thrives in a fast-paced environment. The Legal Secretary supports attorneys in coordinating a heavy advisory and litigation practice in addition to the entire team.

Commitment to Quality: The IEHP Team is committed to incorporate IEHP’s Quality Program goals including, but not limited to, HEDIS, CAHPS, and NCQA Accreditation.

Additional Benefits

Perks

IEHP is not only committed to healing and inspiring the human spirit of our Members, but we also aim to match our team members with the same energy by providing prime benefits and more.

Competitive salary
State of the art fitness center on-site
Medical Insurance with Dental and Vision
Life, short-term, and long-term disability options
Career advancement opportunities and professional development
Wellness programs that promote a healthy work-life balance
Flexible Spending Account – Health Care/Childcare
CalPERS retirement
457(b) option with a contribution match
Paid life insurance for employees
Pet care insurance

Key Responsibilities

Coordinate and track all meetings involving the legal department and/or initiated by the legal department as it relates to its daily activities, interviews, hearings, depositions, and attorney calendars. Create, track, update, and maintain case calendars, deadlines, and court dates.
Collect and process all business affairs for the legal department including, but is not limited to, processing invoices and connecting with outside counsel(s). Manage attorney time entries and assist with billing processes. Prepare invoices, track billing cycles, and follow up on overdue accounts.
Compose routine correspondence and legal documents. Obtain feedback and guidance from Legal department leadership on finalizing documents.
Maintain correspondence for the legal department by collecting all inquiries, processing, and archiving submissions.
Efficiently conduct archive management and manage document version control as it relates to filing and maintenance of all the legal department’s production documents. Track incoming and outgoing legal documents. Ensure compliance with filing rules, document retention policies, and ethical standards.
Create reference guides and manuals for legal research items.
Serve as a point of contact for clients, opposing counsel, courts, and internal departments.
Handle sensitive and confidential information securely and in accordance with legal and ethical requirements.
Prepare travel arrangements and meeting logistics. Maintain office supplies, equipment, and general administrative support.
Perform any other duties as required to ensure Health Plan operations and department business needs are successful.

Qualifications

Education & Requirements

A minimum of three (3) years of progressively responsible experience performing legal support functions, including processing legal documents and providing administrative and secretarial support in a legal environment required
- Equivalent experience may be considered in lieu of direct legal environment experience, provided it reflects substantial responsibility for document processing, procedural accuracy, and administrative support aligned with legal or regulatory standards
Experience as a secretary in managed health care, especially in Medi-Cal preferred
Law firm or corporate in-house legal department experience preferred
Public entity or government agency experience is a plus
High school diploma or GED required
Associate’s degree from an accredited institution preferred

Key Qualifications

Knowledge of and familiarity with
- HIPAA regulations
- Healthcare data systems
- Medical terminology
- Legal procedures and terminology
Strong proficiency in the following areas
- MS Office (Microsoft Word, Excel, PowerPoint) and Adobe Professional
- Must be able to type at least 45 wpm
- Communication skills (both written and verbal)
- Time management
Proven ability to
- Communicate via multiple channels with legal, public entities, and county professionals
- Possess a strong attention to detail
- Understand and follow oral and written directions and instructions