Legal Secretary

Inland Empire Health Plans; Rancho Cucamonga (CA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

On-site fitness center

Medical Insurance with Dental and Vis​

Life, short-term, and long-term disab​

Career development opportunities

Wellness programs

Flexible Spending Account – Health/​CH

CalPERS retirement

457(b) option with match

Paid life insurance

Pet care insurance

Job summary

Inland Empire Health Plans (IEHP) seeks a Legal Secretary to provide advanced administrative support to the legal team in Rancho Cucamonga. You will manage intake of legal inquiries, coordinate tasks, and maintain strict confidentiality while working under tight deadlines.

The role supports attorneys across advisory and litigation matters and collaborates with executives, outside counsel, and leaders. Three years of legal support experience and healthcare familiarity are preferred.

Qualifications

• Minimum three years of legal support experience.
• Experience processing legal documents and supporting a legal department.
• Experience in managed health care or Medi-Cal preferred.
• Law firm or corporate in-house legal department experience preferred.
• Public entity or government agency experience is a plus.
• High school diploma or GED required.
• Associate’s degree preferred.

Responsibilities

• Provide intake and coordination of legal inquiries and requests for the legal department.
• Coordinate tasks and deliverables for the legal department under deadlines.
• Support attorneys in coordinating a heavy advisory and litigation practice.
• Maintain confidentiality and interact with executives, outside counsel, and organizational leaders.
• Collaborate with department leaders and executives to ensure timely completion of requests.

Skills

HIPAA regulations

Healthcare data systems

Medical terminology

Legal procedures and terminology

Communication skills

Time management

Attention to detail

Education

High school diploma or GED

Associate’s degree preferred

Tools

MS Office

Adobe Acrobat

Job description

What you can expect!

Find joy in serving others with IEHP! We welcome you to join us in “healing and inspiring the human spirit” and to pivot from a “job” opportunity to an authentic experience!

Under the direction of the Vice President, General Counsel, the Legal Secretary provides a variety of advanced administrative and operational support surrounding the management and coordination of legal inquiries and requests for the Health Plan. The Legal Secretary is responsible for intake and coordination of tasks and deliverables for the legal department. The Legal Secretary must be professional, well organized, and maintain a high level of confidentiality, while frequently working under short deadlines. The position also requires strong interpersonal skills, particularly working with outside counsel, organization leaders, and executives. The ideal candidate for this position should be one who is flexible with work assignments and thrives in a fast-paced environment. The Legal Secretary supports attorneys in coordinating a heavy advisory and litigation practice in addition to the entire team.

Commitment to Quality: The IEHP Team is committed to incorporate IEHP’s Quality Program goals including, but not limited to, HEDIS, CAHPS, and NCQA Accreditation.

Perks

IEHP is not only committed to healing and inspiring the human spirit of our Members, but we also aim to match our team members with the same energy by providing prime benefits and more.

• Competitive salary
• State of the art fitness center on-site
• Medical Insurance with Dental and Vision
• Life, short-term, and long-term disability options
• Career advancement opportunities and professional development
• Wellness programs that promote a healthy work-life balance
• Flexible Spending Account – Health Care/Childcare
• CalPERS retirement
• 457(b) option with a contribution match
• Paid life insurance for employees
• Pet care insurance

Education & Requirements

• A minimum of three (3) years of progressively responsible experience performing legal support functions, including processing legal documents and providing administrative and secretarial support in a legal environment required
  • Equivalent experience may be considered in lieu of direct legal environment experience, provided it reflects substantial responsibility for document processing, procedural accuracy, and administrative support aligned with legal or regulatory standards
• Experience as a secretary in managed health care, especially in Medi-Cal preferred
• Law firm or corporate in-house legal department experience preferred
• Public entity or government agency experience is a plus
• High school diploma or GED required
• Associate’s degree from an accredited institution preferred

Key Qualifications

• Knowledge of and familiarity with:
  • HIPAA regulations
  • Healthcare data systems
  • Medical terminology
  • Legal procedures and terminology
• Strong proficiency in the following areas:
  • MS Office (Microsoft Word, Excel, PowerPoint) and Adobe Professional
  • Must be able to type at least 45 wpm
  • Communication skills (both written and verbal)
  • Time management
• Proven ability to:
  • Communicate via multiple channels with legal, public entities, and county professionals
  • Possess a strong attention to detail
  • Understand and follow oral and written directions and instructions

Start your journey towards a thriving future with IEHP and apply TODAY!