Legal Administrative Assistant

Beacon Hill Staffing Group, LLC; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Beacon Hill Staffing Group, LLC seeks a Litigation Administrative Assistant for its Orlando office. The role supports attorneys by managing calendars, preparing and filing documents, and coordinating depositions and meetings.

Strong writing, communication, and Microsoft Office skills are essential, with experience in docketing and billing systems a plus. Ideal candidates have at least five years of recent state and federal litigation experience in a law firm setting, thrive in a fast-paced

Qualifications

• At least five years of recent State and Federal litigation experience in a law firm environment.
• Fast-paced environment with tight deadlines and shifting priorities.
• Proactive, self-starting professionals who collaborate with attorneys, paralegals, and administrative team members.
• Strong writing and communication skills; regular interaction with colleagues, clients, and attorneys.
• Proficiency with Microsoft Office Suite; experience with document management systems, docketing systems, and billing/time entry programs is a plus.

Responsibilities

• Maintain attorney calendars and schedule depositions, mediations, and client meetings.
• Prepare, revise, and finalize correspondence, pleadings, and other legal documents; perform e-filing in various courts.
• Handle travel arrangements and monthly expense reports for attorneys.
• Assist with billing and client invoices; set up billing requirements and maintain electronic files.
• Run conflict checks; open new client/matter engagements; manage contacts and billing/time-entry processes.

Skills

Litigation experience

Calendar management

Microsoft Office

Communication skills

Tools

Document management systems

Docketing systems

Billing/time entry software

Job description

Overview

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. An AmLaw 100 firm is seeking a Litigation Administrative Assistant to join their collaborative team in their Orlando office.

Responsibilities

• The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney's caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports.
• You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions.
• You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary.
• Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred.
• Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

Qualifications

The firm is looking for a skilled Litigation Administrative Assistant with at least five years of recent State and Federal litigation experience in a law firm environment. In this role, you'll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you'll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.

Equal Opportunity Employer

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Resident Notice

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future