Legal Secretary

Mintzer Sarowitz Zeris & Willis PLLC; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Life Insurance

401K Retirement Plan

Paid Time Off

Job summary

Mintzer Sarowitz Zeris & Willis PLLC in Philadelphia, PA seeks an experienced Insurance Defense Legal Secretary with 8+ years of PA civil litigation experience. The role requires independent work on a busy caseload, calendaring, e-filing, and document management.

You will support multiple attorneys, prepare cases for trial, and handle billing and files while maintaining confidentiality in a collaborative, team-oriented environment.

Qualifications

• 8+ years of experience in Pennsylvania Civil Litigation and Trial practice.
• Equivalent experience in insurance defense is acceptable.
• Strong organization and multitasking abilities required.

Responsibilities

• E-file pleadings; proofread, format, and attach exhibits.
• Create templates for court submissions, discovery requests, and standard motions.
• Support a minimum of two attorneys; manage busy caseload.
• Prepare cases for trial; compile exhibits and ensure compliance with trial orders.
• Review documents for time-sensitive information and update systems accordingly.
• Maintain calendars and electronic tickler system; manage deadlines.
• Schedule client meetings, depositions, hearings, and mediations; coordinate logistics.
• Bill attorney time and manage timekeeping records.
• Archive emails and attachments; file management across folders.
• Arrange service of joinder complaints and subpoenas as needed.
• Process vendor invoices per carrier guidelines.

Skills

Civil Litigation

E-Filing

Case Management

Multitasking

Education

High School Diploma/GED

Tools

PracticeMaster

NetDocuments

Microsoft Office

ECF Filing

Job description

Mintzer Sarowitz Zeris & Willis is seeking an experienced Insurance Defense Legal Secretary for our growing Philadelphia, Pennsylvania, practice. Candidates must be highly motivated with no less than eight (8) years’ experience in Pennsylvania Civil Litigation and Trial practice. The successful candidate will be a self-starter who can work independently and reliably with a busy caseload. You’ll work with friendly, collegial attorneys and staff in a family environment.

Legal Secretary Responsibilities:

• E-File Pleadings—This would include, prior to e-filing, proofreading the pleading, checking for formatting issues, and pulling exhibits. Once in PDF version, be sure to double-check to make sure all is in order before filing.
• Creating templates for court submissions, discovery requests, form correspondence, and standard motions.
• Supporting a minimum of two attorneys.
• Preparing cases for trial (compiling exhibits, complying with trial orders, etc.)
• Reviewing documents for time-sensitive information, adding new parties as needed, and updating our software system to reflect all updates/changes to documents.
• Calendaring, maintaining the electronic tickler system.
• Managing deadlines, profiling documents, and file maintenance/organization.
• Scheduling and confirming client meetings, depositions, hearings, and mediations.
• Billing attorney time.
• Saving all incoming and outgoing e-mails/e-services, including saving all attachments to e-mails in their appropriate folders.
• Arranging for service of joinder complaints and subpoenas for deposition and/or trial/arbitration attendance.
• Submitting vendor invoices for payment in accordance with carrier guidelines.

Legal Secretary Qualification:

• High School Diploma/GED or higher education.
• Prefer 3 to 5 years of third-party insurance defense experience.
• Knowledge of PracticeMaster and NetDocuments is a plus.
• Microsoft Office, Outlook Calendaring, and ECF Filing (State with Federal a plus)
• Experience working with carrier guidelines and carrier reporting/vendor requirements.
• Must be able to work in a high-volume caseload atmosphere.
• Must have excellent oral and communication skills.
• Must be a self-starter and work independently.
• Must be able to work in a team-oriented environment.
• Excellent organization skills, critical thinking skills, and ability to multitask.
• Life Insurance, 401K Retirement Plan
• Paid Time Off

Come and join a supportive, team-centered firm where success and growth are cultivated and celebrated!

Mintzer Sarowitz Zeris & Willis is an equal-opportunity employer www.defensecounsel.com