Litigation Legal Secretary

LHH; Houston (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player in legal services is seeking a detail-oriented Insurance Defense Litigation Legal Secretary. In this dynamic role, you will support a team of attorneys and paralegals by preparing legal documents, managing case files, and coordinating meetings. Your expertise in litigation procedures and strong communication skills will be essential in maintaining professional relationships with clients and court personnel. This position offers the opportunity to thrive in a fast-paced environment while contributing to significant legal cases. If you are looking to make an impact in the legal field, this is the perfect opportunity for you.

Qualifications

• 3+ years of experience in legal secretarial roles, preferably in insurance defense.
• Strong knowledge of litigation procedures and legal terminology.

Responsibilities

• Prepare and proofread legal documents for litigation cases.
• Manage case files and assist attorneys with scheduling and communications.

Skills

Legal Document Preparation

Litigation Procedures

Communication Skills

Organizational Skills

Multitasking

Education

3+ years of experience as a legal secretary

Tools

Microsoft Office Suite

iManage

Relativity

Job description

As an Insurance Defense Litigation Legal Secretary, you will be responsible for supporting a team of attorneys and paralegals in all aspects of litigation, with a focus on insurance defense cases. This includes preparing legal documents, managing case files, coordinating meetings and appointments, and ensuring that all administrative tasks are handled efficiently.

Key Responsibilities:

• Prepare, format, and proofread legal documents including pleadings, motions, discovery responses, and deposition summaries.
• Manage case files, ensuring all documents are properly organized, maintained, and filed in accordance with firm protocols.
• Draft correspondence and maintain communication with clients, opposing counsel, court personnel, and expert witnesses.
• Assist attorneys in managing calendars, scheduling depositions, hearings, and meetings, and coordinating travel arrangements when necessary.
• E-file court documents and monitor filings to ensure compliance with deadlines and court rules.
• Assist in preparing trial exhibits, witness lists, and other necessary materials for hearings and trials.
• Maintain confidential client information with a high level of discretion and attention to detail.
• Provide general administrative support, including handling phone calls, managing emails, and organizing office materials.

Qualifications:

• 3+ years of experience as a legal secretary, preferably in insurance defense or litigation.
• Strong knowledge of litigation procedures, legal terminology, and document preparation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software (iManage, Relativity, or similar tools).
• Excellent organizational and multitasking abilities, with a strong attention to detail.
• Strong communication skills, both written and verbal, and the ability to interact professionally with clients, colleagues, and opposing counsel.
• Ability to work independently, as well as part of a collaborative team, in a fast-paced environment.
• Familiarity with e-filing in both state and federal courts.

Seniority level

Associate

Employment type

Full-time

Job function

Legal and Administrative

Industries

Law Practice and Legal Services