Legal Secretary

The Willis Law Group, PLLC; Melville (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Life Insurance

401K Retirement Plan

Paid Time Off—accrued

Job summary

A law firm in New York is seeking a Civil Litigation Insurance Defense Legal Secretary with 3+ years of litigation experience. The candidate will manage calendars, schedule legal matters, transcribe correspondence, and handle various administrative tasks for multiple attorneys. Strong attention to detail, multitasking skills, and proficiency in MS Word are required. A supportive team environment awaits those who thrive in a fast-paced legal setting.

Qualifications

• 3+ years of civil litigation experience required.
• Ability to adapt to a fast-paced environment.
• Bilingual highly preferred.

Responsibilities

• Manage calendars and schedule deadlines for legal matters.
• Transcribe and review attorney correspondence.
• Handle non-billable tasks and prepare active file lists.
• E-file documents with knowledge of legal deadlines.

Skills

Litigation experience

Attention to detail

Multitasking capabilities

Verbal and written communication

Organizational skills

Time management

Education

High School Diploma/GED or higher education

Tools

MS Word

Excel

Caret Legal software

Job description

The Willis Law Group has an immediate opening for a Civil Litigation Insurance Defense Legal Secretary with 3+ years of Litigation experience to join our elite team in Melville, NY. Candidates must have litigation experience with high accuracy, attention to detail, and the ability to work under tight deadlines and assist multiple attorneys.

Legal Secretary Responsibilities

• Calendar reminders and management.
• Schedule deadlines for pre-suits, pleadings, and discovery and pre-trial/trial matters.
• Schedule client meetings, depositions, mediations, and court appearances, as well as get case information and follow up on attorney correspondence and filings.
• Transcribe dictation and review attorney-generated correspondence and documents, ensuring adherence to court-mandated guidelines.
• Handle non-billable tasks for assigned attorneys, including preparing and updating active file lists.
• Facilitate a consistent approach to file management and client representation.
• Knowledge of court rules and procedures and be able to prioritize tasks accordingly.
• Experience with e-filing documents with the court and knowledge of local, state, and federal (PACER system) deadlines.
• Supports up to three attorneys.
• Bilingual is highly preferred.

Legal Secretary Qualifications

• High School Diploma/GED or higher education.
• Insurance Defense experience.
• Strong knowledge of MS Word.
• An intermediate knowledge of Excel.
• Accuracy and attention to detail.
• Multitasking capabilities.
• Verbal and written communication skills.
• Organizational and time management skills.
• High levels of discretion and confidentiality are required.
• Ability to adapt to a fast-paced environment and work well with team members.
• Knowledge of Caret Legal software is a huge plus.
• Life Insurance, 401K Retirement Plan
• Paid Time Off—accrued.

Come and join a supportive, team-centered firm where success and growth are cultivated and celebrated!

The Willis Law Group is an equal-opportunity employer. www.thewillislawgroup.com - Apply Today!