Legal Secretary

Mintzer Sarowitz Zeris & Willis PLLC; Melville (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Mintzer Sarowitz Zeris & Willis PLLC is seeking an experienced Insurance Defense Legal Secretary for our Melville, New York practice. Candidates must have 5+ years in New York Civil Litigation and Trial practice and be a self-starter able to handle a busy caseload with minimal supervision.

You'll work with friendly, collegial attorneys in a family environment and support a minimum of two attorneys while maintaining calendar deadlines and coordinating meetings and depositions.

Qualifications

• Minimum 5 years of New York Civil Litigation and Trial experience.
• Experience with e-filing in state and federal courts.
• Ability to manage a busy caseload independently.
• Strong oral and written communication skills.
• Team-oriented with strong organization and multi-tasking abilities.

Responsibilities

• Perform e-filing in state and federal courts and support two attorneys.
• Prepare cases for trial, including exhibits and trial orders.
• Review documents for time-sensitive information and deadlines.
• Maintain a calendaring system with electronic ticklers.
• Schedule meetings, depositions, hearings, mediations, and CME sessions.
• Bill attorney time and manage file organization.

Skills

Insurance defense experience

Time management

Communication skills

Teamwork

Education

High School Diploma/GED

Tools

PracticeMaster

NetDocuments

Microsoft Office

Outlook Calendaring

ECF Filing

Carrier guidelines reporting

Job description

Mintzer Sarowitz Zeris & Willis is seeking an experienced Insurance Defense Legal Secretary for our growing Melville, New York, practice. Candidates must be highly motivated with no less than five (5) years’ experience in New York Civil Litigation and Trial practice. The successful candidate will be a self-starter who can work independently and reliably with a busy caseload. You’ll work with friendly, collegial attorneys and staff in a family environment.

Legal Secretary Responsibilities:

• E-filing/e-courtesy in both state and federal courts.
• Supporting a minimum of two attorneys
• Preparing cases for trial (compiling exhibits, complying with trial orders, etc.)
• Reviewing documents for time-sensitive information.
• Calendaring and maintaining an electronic tickler system.
• Managing deadlines, profiling documents, and file maintenance/organization.
• Scheduling client meetings, depositions, hearings, CMEs, and mediations.
• Billing attorney’s time.

Legal Secretary Qualification:

• High School Diploma/GED or higher education.
• Minimum 5 years of third-party insurance defense experience.
• Knowledge of PracticeMaster and NetDocuments is a plus
• Microsoft Office, Outlook Calendaring, and ECF Filing (state and federal a plus)
• Experience working with carrier guidelines and carrier reporting/vendor requirements.
• Must be able to work in a high-volume caseload atmosphere.
• Must have excellent oral and communication skills.
• Must be able to work in a team-oriented environment
• Excellent organization skills, critical thinking skills, and ability to multi-task.
• Life Insurance, 401K Retirement Plan
• Paid Time Off

Come and join a supportive, team-centered firm where success and growth are cultivated and celebrated!

Mintzer Sarowitz Zeris & Willis is an equal-opportunity employer. www.defensecounsel.com