Legal Secretary

EDELSTEIN MARTIN & NELSON; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 62,000; Full time

Job summary

EDELSTEIN MARTIN & NELSON in Philadelphia, PA seeks a Legal Secretary to support a partner on personal injury and wrongful death matters. The role involves drafting and formatting pleadings, managing pre-litigation and litigation files, and maintaining the attorney's calendar and records.

Responsibilities include scheduling, diary management, meetings, court dates, depositions, and client communications with government agencies, vendors, courts, and opposing counsel.

Qualifications

• Strong understanding of law-related processes and terminology, particularly in personal injury and wrongful death contexts.
• Prior experience as a legal secretary in a plaintiff's personal injury law firm is required.
• Proficiency in Legal Document Preparation, including drafting, formatting, and organizing pleadings, correspondence, and court forms.
• Experience supporting Legal Assistants and attorneys, with the ability to coordinate tasks and assist with case management.
• Solid Clerical Skills, including typing, data entry, filing, phone handling, and professional written and verbal communication.
• Candidate must be a licensed notary public in Pennsylvania or willing to become a notary and the firm will pay all associated notary costs.
• Proficiency with office and legal software (e.g., Microsoft Office, case management systems) and comfort learning new tools.
• High level of organization, discretion, and reliability, with the ability to manage multiple tasks and prioritize effectively.
• Familiarity with obtaining Medicaid, Medicare and private healthcare liens.
• Familiarity with e-filing court documents in PA state courts and PA federal courts through PACER.
• Will maintain a diary or follow-up log for tasks undertaken.
• Typing speed above 55 wpm in MS Word

Responsibilities

• Prepare and format legal documents for pre-litigation and litigation matters.
• Manage case files and maintain attorney calendars and records.
• Coordinate meetings, court dates, depositions, and diary tasks.
• Handle client, government agency, vendor, court, and opposing counsel communications.
• Assist with intake, data entry, and filing deadlines with attorneys and legal assistants.
• Ensure confidentiality and professional handling of sensitive information.

Skills

Legal document prep

Case management support

Notary public

Diary management

Microsoft Office

PACER

Communication skills

Tools

PACER

Microsoft Office

Job description

Company Description EDELSTEIN MARTIN & NELSON is a Philadelphia-based injury law firm handling a wide range of personal injury cases. The firm is dedicated to holding responsible parties accountable and securing fair compensation for clients. Attorneys and staff work closely with individuals and families who have experienced serious accidents and losses. Team members are expected to provide compassionate, detail-oriented support to clients while maintaining high professional standards. The firm offers a collaborative environment focused on strong advocacy and client service.

Role Description The Legal Secretary will provide administrative and legal support to a partner in the firm handling personal injury and wrongful death matters. The firm is seeking a Full Time or Part Time, on-site role with the possibility for a hybrid work environement. The job will be based out of the Philadelphia, PA office and involves preparing and formatting legal documents, managing pre-litigation and litigation case files, maintaing the attorney's calendar and obtaing and organizing records. Day-to-day responsibilities include scheduling and diary management, coordinating meetings, court dates, and depositions, handling phone calls and correspondence with clients, goverment agencies, vendors, courts, medical providers and opposing counsel. The Legal Secretary will assist with intake, data entry, logging statutes of limitations, and file organization, as well as support legal assistants and attorneys with deadlines, filings, and document tracking. The role requires consistent attention to detail, professionalism in client interactions, and the ability to handle confidential information appropriately.

Qualifications

• Strong understanding of Law-related processes and terminology, particularly in personal injury and wrongful death contexts. Prior experience as a legal secretary in a plainitff's personal injury law firm is required.
• Proficiency in Legal Document Preparation, including drafting, formatting, and organizing pleadings, correspondence, and court forms.
• Experience supporting Legal Assistants and attorneys, with the ability to coordinate tasks and assist with case management.
• Solid Clerical Skills, including typing, data entry, filing, phone handling, and professional written and verbal communication.
• Effective Diary Management skills, with experience scheduling, maintaining calendars, and tracking deadlines and court dates.
• Candidate must be a licensed notary public in Pennsylvania or willing to become a notary and the firm will pay all associated notary costs.
• Proficiency with office and legal software (e.g., Microsoft Office, case management systems) and comfort learning new tools.
• High level of organization, discretion, and reliability, with the ability to manage multiple tasks and prioritize effectively.
• Candidate must have familiarity with obtaining Medicaid, Medicare and private healthcare liens.
• Candidate must have familiarity with e-filing court documents in state courts in Pennsylvania and federal courts in Pennsylvania through the PACER system.
• Candidate will also be expected to keep a diary or follow-up log for tasks undertaken.
• Proficient with Google searches and typing with speed above 55 wpm in MS Word