Legal Secretary

Jackson Lewis P.C.; Los Angeles (CA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) Retirement Plan

Flexible Spending and Health Savings

Firm-paid holidays, vacation and sick‑

Employee assistance program

Job summary

Jackson Lewis P.C. in Los Angeles, CA seeks a Legal Secretary to join our busy employment law practice. You will maintain electronic case files, prepare pleadings, manage calendars, and assist with client invoicing and travel arrangements.

Ideal candidates have 3+ years of legal experience, strong proofreading, and familiarity with ECF and California e-filing systems; associates degree preferred. We offer a comprehensive benefits package and a collaborative team environment.

Qualifications

• 3+ years of legal experience, preferably in employment law.
• Solid knowledge of legal terminology and procedures.
• Experience with ECF and California state e-filing systems.
• Experience with Netdocs or similar document management systems.
• Proficiency in Windows, Word and Outlook; strong proofreading skills.

Responsibilities

• Maintain electronic case files and update per set protocols.
• Prepare/revise correspondence, pleadings, and discovery documents.
• Assist with administrative filings/exhibits in agency matters.
• Prepare exhibits for submission in various matters.
• Maintain and review attorney calendars and filing deadlines.
• Complete monthly expense reports for assigned attorneys.
• Assist with monthly client invoicing with billing department.
• Monitor CLE needs and assist with bar admissions as needed.
• Arrange travel (flights, hotels, transport) via firm travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements.
• Maintain knowledge of current cases and projects, handle confidential materials.

Skills

Legal experience

Electronic case files

calendaring

Attention to detail

proofreading

Education

Associate degree or 4-year college degree preferred

Tools

ECF

California e-filing

Netdocs

InTapp

Concur

Microsoft Word

Microsoft Outlook

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Jackson Lewis is seeking a Legal Secretary for the Los Angeles, CA office.

Duties and Responsibilities

• Maintain electronic case files and update as needed following set protocols for search ease.
• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
• Assist with preparation of administrative filings/exhibits in agency matters.
• Assist with preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys.
• Assist attorneys with monthly client invoicing in conjunction with our billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements in conjunction with our new business team.
• Continued knowledge and basic status of current cases and projects of assigned attorneys.
• Handle a wide variety of complex and confidential, time-sensitive material.
• Perform other administrative duties as assigned.

Skills and Educational Requirements

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and California state e-filing systems.
• Solid experience in working with document database system (Netdocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
• Experience supporting 4 plus active attorneys at one time a strong plus.
• Experienced with trial preparation a plus.
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
• Reliable with punctuality and attendance.
• Associate Degree or 4-year college degree preferred, or relevant experience considered.

For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.