Legal Secretary

Jackson Lewis; Berkeley Heights (NJ); On-site; USD 52,000 - 61,000; Full time

Benefits offered by this job

Medical, dental, vision, life and disa

401(k) Retirement Plan

Flexible Spending & Health Savings

Firm-paid holidays, vacation & sick

Employee assistance program

Job summary

Jackson Lewis P.C. seeks a Legal Secretary to support a dynamic team of attorneys across employment and labor matters. The role handles correspondence, pleadings, document management, calendar upkeep, and client invoicing in a busy litigation environment.

The ideal candidate has 3+ years of legal experience, familiarity with ECF/NY e-filing, and strong proofreading and communication skills. Office locations include Albany, Long Island, Berkley Heights NJ, with competitive benefits.

Qualifications

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and NY e-filing systems.
• Experience with document databases (Netdocs or similar).
• Proficiency in Windows including Word and Outlook.
• Experience with InTapp billing and Concur expenses is a plus.
• Support for 4+ attorneys and trial preparation is a plus.

Responsibilities

• Maintain electronic case files and update per protocols.
• Prepare/revise correspondence, pleadings, discovery, and documents.
• Prepare administrative filings/exhibits in agency matters.
• Prepare exhibits for submission in various matters.
• Maintain and review attorney calendars and filing deadlines.
• Complete monthly expense reports for assigned attorneys.
• Assist with monthly client invoicing with billing department.
• Monitor CLE needs and assist with bar admissions.
• Arrange travel (flights, hotels, transport) through firm travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new engagements with new business team.
• Maintain current knowledge of cases and projects for attorneys.
• Handle confidential, time-sensitive materials.
• Perform other administrative duties as assigned.

Skills

Legal experience

Attention to detail

Communication skills

Multitasking

Proficiency in MS Office

Education

Associate Degree or 4-year college degree

Relevant experience considered

Tools

ECF filing systems

New York state e-filing

Netdocs or similar

InTapp (billing)

Concur (expense reporting)

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Jackson Lewis is seeking aLegal Secretary. This role can be based in the Albany, New York, Long Island, New York, or Berkley Heights, NJ office.

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.

Duties and Responsibilities:

• Maintain electronic case files and update as needed following set protocols for search ease.
• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
• Assist with preparation of administrative filings/exhibits in agency matters.
• Assist with preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys.
• Assist attorneys with monthly client invoicing in conjunction with our billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements in conjunction with our new business team.
• Continued knowledge and basic status of current cases and projects of assigned attorneys.
• Handle a wide variety of complex and confidential, time-sensitive material.
• Perform other administrative duties as assigned.

Skills and Educational Requirements:

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and New York state e-filing systems.
• Solid experience in working with document database system (Netdocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
• Experience supporting 4 plus active attorneys at one time a strong plus.
• Experienced with trial preparation a plus.
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
• Reliable with punctuality and attendance.
• Associate Degree or 4-year college degree preferred, or relevant experience considered.

For Albany, New York the expected hourly range for this position is between $35.00 and $40.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Long Island, New York the expected hourly range for this position is between $38.00 and $44.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Berkley Heights, NJ the expected hourly range for this position is between $38.00 and $44.00. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick timeEmployee assistance program and other firm benefits

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.