Legal Secretary

Jackson Lewis P.C.; Chicago (IL); On-site; USD 55,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Health Savings Account

Flexible Spending Account

Holidays/vacation

Job summary

Jackson Lewis P.C. is seeking a highly organized legal administrative secretary to support multiple labor and employment litigation attorneys in Illinois.

The role requires at least 3 years of litigation secretary experience, with strong document handling, e-filing, calendar management, and client communication skills. You will assist four or more attorneys, coordinate with internal teams and external agencies, and support billing, time records, and travel arrangements.

Qualifications

• At least 3 years in a legal administrative assistant role within a law firm supporting litigation attorneys.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

Responsibilities

• Support four+ litigation attorneys with correspondence, pleadings, and documents.
• E-file pleadings and conduct legal research.
• Maintain calendars, docketing, and time records.
• Coordinate travel and expense reimbursements.
• Liaise between internal departments and outside agencies.
• Assist with billing reviews and collections.
• Proofread documents and manage confidential materials.
• Schedule depositions and transcribe dictation.
• Other office and client filing as needed.

Skills

Litigation support

Deadline management

Proofreading

Communication skills

Office Suite

Education

High School diploma or equivalent

Bachelor's degree preferred

Tools

Billing software

Document management software

Microsoft Word

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions.

The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent litigation secretary experience (including electronic filing).

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment law matters and backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Assist with billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation, and schedule depositions.
• Various office and client filing.
• Proofreading documents.
• Other office administrative functions as needed.

Qualifications/Skills Required

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

Educational Requirements

• High School diploma or equivalent required.
• 4-year college degree preferred.

For Illinois, the expected salary range for this position is between $40.00 and $44.00. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending & Health Savings Account
• Firm-paid holidays, vacation, and sick time
• Employee assistance program and other firm benefits.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.