Legal Secretary

Jackson Lewis P.C.; Baltimore (MD); Hybrid; USD 53,726 - 67,502; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) Retirement Plan

Flexible Spending & Health Savings Account

Firm-paid holidays, vacation, and sick time

Job summary

Jackson Lewis P.C. is seeking a Legal Secretary in Baltimore, MD to support multiple attorneys by managing administrative tasks and legal documents. The ideal candidate will have at least three years of legal secretarial experience, a typing speed of 65+ wpm, and strong communication skills.

This hybrid position offers a salary between $39.00 and $49.00 per hour, depending on experience. Benefits include medical, dental, vision insurance, and a 401(k) Retirement Plan.

Qualifications

• Three years of recent legal secretarial experience required.
• Typing speed of at least 65 words per minute demanded.
• Excellent proofreading abilities are necessary.

Responsibilities

• Provide support to multiple attorneys with administrative tasks.
• Prepare and revise legal documents and correspondence.
• Handle incoming calls and client communications.

Skills

Legal secretarial experience

Typing 65+ wpm

Familiarity with law firm billing software

Strong verbal and written communication skills

Proficient in Microsoft Office Suite

Education

High school diploma or equivalent

Four-year college degree preferred

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

The legal secretary will provide support to multiple attorneys by performing a full range of administrative and legal tasks, including, but not limited to, preparing and revising correspondence, pleadings, and documents; maintaining calendars; managing office and client filing; and completing electronic transcription. The successful candidate will type at least 65+ wpm accurately, be a highly organized, detail‑oriented multitasker, and possess at least three years of recent legal secretarial experience, including electronic court filing.

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and awareness of current cases and projects, utilizing available resources to support case progress.
• Provide support to attorneys in employment law matters and offer backup support as needed.
• Answer phones and communicate with clients on a daily basis.
• Act as liaison between internal departments and outside agencies.
• Prepare and revise correspondence, pleadings, documents, and other clerical assignments as directed.
• Handle a wide variety of complex, confidential, and time‑sensitive material.
• Run conflict checks and open new client engagements as requested.
• Maintain calendars, CLE records, reports, and time entries.
• Book and organize travel arrangements, including flights, hotels, and transportation; modify reservations as needed.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation and schedule depositions.
• Perform office and client filing; proofread all documents for accuracy.

Qualifications/Skills Required

• Three years of recent legal secretarial experience within a law firm or professional services firm.
• Typing 65+ wpm.
• Experience with law firm billing software preferred; familiarity with state and federal rules and procedures.
• Strong understanding of legal terminology and court‑specific filing requirements.
• Experience with trial preparation and briefs.
• Punctual with excellent attendance.
• Proficient in generating Tables of Authorities.
• Strong verbal and written communication skills, with excellent proofreading ability.
• Ability to multitask, meet deadlines, and balance workload effectively.
• Knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and the ability to work well in a cooperative, small office environment and communicate effectively with attorneys and support staff at all levels.

Educational Requirements

• High school diploma or equivalent required.
• Four‑year college degree preferred.

This is a hybrid position.

For Baltimore, MD, the expected salary range for this position is between $39.00 and $49.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

Benefits

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending & Health Savings Account
• Firm-paid holidays, vacation, and sick time
• Employee assistance program and other firm benefits.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.