Legal Administrative Assistant

Nossaman; New York (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

Nossaman seeks a highly organized Legal Administrative Assistant to support a growing litigation practice in our New York City office. The role is on-site 4–5 days per week and reports to the Legal Support Services Supervisor.

The hourly range is $25.65–$30.77, with expected annual compensation between $50,000 and $60,000 depending on qualifications and experience. Key responsibilities include drafting and revising legal documents, managing electronic matter files, coordinating calendars, and

Qualifications

• Bachelor's degree required
• 1–3 years professional office experience preferred
• Prior law firm experience is a plus but not required
• Excellent grammar, proofreading and written communication skills
• Strong organizational skills and attention to detail
• Advanced Microsoft Word skills and proficiency in Microsoft Office applications
• Ability to manage multiple priorities and deadlines
• Strong work ethic, reliability and commitment to professionalism
• Demonstrated ability to learn new systems and processes quickly

Responsibilities

• Provide administrative and litigation support to attorneys
• Prepare, revise, proofread and format legal documents, correspondence and pleadings
• Manage electronic files and document organization within the firm's document management systems
• Assist with client matter intake and file setup
• Coordinate attorney calendars and deadlines
• Prepare and organize PDF exhibits, including page management and bookmarking
• Maintain accurate matter records and assist with billing-related administrative tasks
• Review documents carefully for formatting, grammar, consistency and completeness
• Develop familiarity with active matters and take a proactive approach to supporting attorneys and advancing work efficiently
• Assist with special projects and additional assignments as needed, including litigation-related tasks

Skills

Highly organized

Detail-oriented

Proofreading

Written communication

Education

Bachelor's degree

Tools

Word

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a growing litigation practice in our New York City office. The successful candidate will be a proactive problem-solver who takes ownership of assignments, learns quickly and thrives in a collaborative office environment. This position will be 4-5 days on-site in our New York City office and will report to the Legal Support Services Supervisor.

The hourly range for the position of Legal Administrative Assistant at Nossaman is approximately $25.65 to $30.77 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $50,000 and $60,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities

• Provide administrative and litigation support to attorneys
• Prepare, revise, proofread and format legal documents, correspondence and pleadings
• Manage electronic files and document organization within the firm's document management systems
• Assist with client matter intake and file setup
• Coordinate attorney calendars and deadlines
• Prepare and organize PDF exhibits, including page management and bookmarking
• Maintain accurate matter records and assist with billing-related administrative tasks
• Review documents carefully for formatting, grammar, consistency and completeness
• Develop familiarity with active matters and take a proactive approach to supporting attorneys and advancing work efficiently
• Assist with special projects and additional assignments as needed, including litigation-related tasks
  

Experience & Qualifications

• Bachelor's degree required
• One to three years of professional office experience preferred
• Prior law firm experience is a plus but not required
• Excellent grammar, proofreading and written communication skills
• Strong organizational skills and attention to detail
• Advanced Microsoft Word skills and proficiency in Microsoft Office applications
• Ability to manage multiple priorities and deadlines
• Strong work ethic, reliability and commitment to professionalism
• Demonstrated ability to learn new systems and processes quickly

Agency submissions are not being accepted at this time.

Nossaman is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm’s policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status, or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.