Legal Secretary

Schwartz, Page & Harding, L.L.P.; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

A law firm specializing in public finance is seeking an experienced Legal Secretary to join their Houston office. The role involves preparing and filing legal documents, scheduling board meetings, and assisting attorneys with revisions. The ideal candidate will have at least five years of experience, excellent communication and organizational skills, and be proficient with Microsoft Office Suite. This is a full-time, on-site position focused on supporting legal operations in a non-litigation setting.

Qualifications

• At least five years experience as a Legal Secretary or similar legal position.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational and time-management abilities.

Responsibilities

• Prepare, edit, and file various legal documents.
• Schedule and maintain reservations for board meetings.
• Communicate with necessary parties for efficient handling.
• Review and revise minutes and agendas for meetings.
• Review construction contracts and monitor status.
• Maintain professional communications.
• Assist attorneys with legal document revisions.
• Record legal documents via Simplifile.

Skills

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Excellent organizational skills and attention to detail

Excellent time management skills

Strong analytical and problem-solving skills

Ability to manage multiple tasks

Ability to function well in a high-paced environment

Proficient with Microsoft Office Suite

Microsoft Office

Tools

Microsoft Office Suite

Job description

Schwartz, Page & Harding, L.L.P. is a law firm that specializes in the creation and administration of various municipal utility districts and special purpose districts. They serve as general and bond counsel for districts such as water control and improvement districts, levee improvement districts, and municipal management districts.

Please note: This is not a litigation practice. The firm’s work is focused on public finance, district governance, infrastructure development, and regulatory compliance—not courtroom representation.

Role Description

This is a full-time on-site position. The Legal Secretary position works with a minimum of three (3) Paralegals and will perform a variety of duties, including but not limited to, the preparation, editing and filing of various legal documents; scheduling and maintaining reservations for board meetings; communicating with all necessary parties for efficient handling of the desk; and handling of various other administrative tasks as assigned.

• Review and revise minutes and agendas for monthly Board of Director meetings and prepare for posting to appropriate counties and district websites.
• Review of construction contracts and monitor status of completion.
• Maintain professional communications internally and externally.
• Assist attorneys and paralegals with revision of legal documents.
• Assist with ensuring client deadlines are met.
• Recordation of legal documents via Simplifile.
• Distribute recorded legal documents to designated recipients.
• Assist in overflow as needed.

Knowledge and Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines and act in proactive manner to mitigate future situations.
• Strong analytical and problem-solving skills.
• Ability to manage multiple tasks and prioritize workload.
• Ability to function well in a high‑paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Qualifications

• At least five (5) years experience as a Legal Secretary or similar legal position.

PLEASE NO RECRUITERS

Houston, TX