Legal Secretary

LHH Recruitment Solutions; Fresno (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

HEALTH, DENTAL, VISION, RETIREMENT, (P

PTO, PAID HOLIDAYS

Job summary

LHH Recruitment Solutions is assisting an established California law firm in its Fresno office to recruit an experienced Legal Secretary for a full-time, hybrid in-office/from home role supporting partners, associates, and paralegals with litigation, court filings, calendaring, and document preparation.

Core duties include managing filings with state and federal courts, maintaining attorney calendars, preparing pleadings and correspondence, organizing files, coordinating meetings and travel, and

Qualifications

• At least five years of experience as a Legal Secretary supporting multiple partners, associates, and paralegals.
• High school diploma or GED; a college degree or legal secretarial certification is a plus.
• Advanced proficiency with Microsoft Word, including macros, and Outlook.
• Experience preparing and maintaining correspondence, pleadings, discovery materials, and related legal records.
• Knowledge of court rules, calendaring, and filing procedures; litigation experience preferred.

Responsibilities

• Preparing, formatting, editing, proofreading, and transmitting pleadings, briefs, complaints, orders, subpoenas, and other legal documents.
• Filing documents with federal and California state courts, including appellate and superior courts.
• Managing attorney calendars, appearances, filing deadlines, and other critical dates.
• Reviewing filings for proper format, exhibits, supporting documents, and court acceptance requirements.
• Preparing materials and exhibits for meetings, hearings, appearances, and trials.
• Maintaining electronic and hard-copy client and matter files.
• Coordinating meetings, conference rooms, domestic travel, and expense reporting.
• Assisting with time entry, expense entry, mail, deliveries, telephone coverage, and office projects.
• Providing coverage and administrative support across legal secretarial desks when needed.

Skills

Microsoft Word (Macros)

Outlook

Calendar management

Legal document prep

Proofreading

Education

High school diploma or GED; college degree or legal secretarial certification a plus

Tools

iManage

Judicial Council Forms

CompuLaw

Westlaw Drafting Assistant

PDF software

Job description

LHH is assisting an established California law firm in its search for an experienced Legal Secretary to join its Fresno office. This full-time, hybrid in-office/ from home position which supports partners, associates, and paralegals with litigation, court filings, calendaring, document preparation, and day-to-day administrative needs. The regular office hours are 8:30 a.m. to 5:30 p.m.

The Role

The Legal Secretary will coordinate assignments for attorneys and paralegals while helping ensure that legal documents, deadlines, client files, and office operations are handled accurately and efficiently.

Key responsibilities include:

• Preparing, formatting, editing, proofreading, and transmitting pleadings, briefs, complaints, orders, subpoenas, correspondence, and other legal documents
• Filing documents with federal and California state courts, including appellate and superior courts
• Managing attorney calendars, appearances, filing deadlines, and other critical dates
• Reviewing filings for proper format, exhibits, supporting documents, and court acceptance requirements
• Preparing materials and exhibits for meetings, hearings, appearances, and trials
• Maintaining electronic and hard-copy client and matter files
• Coordinating meetings, conference rooms, domestic travel, and expense reporting
• Assisting with time entry, expense entry, mail, deliveries, telephone coverage, and office projects
• Providing coverage and administrative support across legal secretarial desks when needed
• Building professional relationships with attorneys, staff, clients, vendors, and visitors

This position offers the opportunity to work closely with attorneys and paralegals on a varied legal workload, including litigation and court-related matters. The role is well suited for a proactive legal professional who values accuracy, organization, collaboration, and direct involvement in supporting attorneys throughout the life cycle of a matter.

Compensation

• Benefits: HEALTH, DENTAL, VISION, RETIREMENT, PTO, PAID HOLIDAYS, AND OTHER APPLICABLE BENEFITS

Candidate Requirements

• At least five years of experience as a Legal Secretary supporting multiple partners, associates, and paralegals
• High school diploma or GED required; a college degree or legal secretarial certification is a plus
• Advanced proficiency with Microsoft Word, including macros, and Outlook
• Experience preparing and maintaining correspondence, pleadings, discovery materials, transactional documents, and related legal records
• Knowledge of court rules, administrative hearings, legal terminology, calendaring, and filing procedures
• Litigation experience involving California state, appellate, and federal courts is desired
• Municipal law experience is preferred
• Experience with iManage, Judicial Council Forms software, CompuLaw, Westlaw Drafting Assistant, and PDF software is helpful
• Strong proofreading, grammar, spelling, formatting, transcription, and document-production skills
• Ability to manage complex instructions, shifting priorities, deadlines, and confidential information with professionalism and discretion
• Ability to maintain regular and punctual attendance and lift or carry up to 20 pounds

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers