Executive Litigation Secretary

Adams & Martin Group; California (MO); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Full medical, dental, vision coverage

401(k) and more

Job summary

A leading legal staffing agency is seeking an experienced Executive Litigation Secretary to provide high-level administrative support within a prestigious Litigation Practice Group. The candidate will manage complex tasks, support litigation attorneys, and coordinate travel arrangements. Qualifications include a Bachelor's degree, 5+ years in a law firm, and strong e-filing skills. The position offers a competitive salary of $100,000 – $120,000, along with full medical benefits and a flexible work schedule.

Qualifications

• Minimum 5 years of relevant experience, ideally in a law firm environment.
• Exceptional communication skills, attention to detail, and ability to prioritize in a fast-paced setting.
• High level of integrity and discretion in handling confidential information.

Responsibilities

• Partner with a team of Legal Executive Assistants to support litigation attorneys.
• Coordinate day-to-day operations for assigned partners.
• Organize complex domestic and international travel arrangements.

Skills

E-filing skills

Executive Assistant experience

Positive, proactive attitude

Attention to detail

Communication skills

Education

Bachelor's degree or equivalent experience

Job description

Adams & Martin Group has partnered with a leading law firm to find an experienced Executive Litigation Secretary to join their dynamic team in Downtown Los Angeles (DTLA). This position offers a unique opportunity to provide high-level administrative and executive support within a prestigious Litigation Practice Group. The role is perfect for someone who thrives in a fast‑paced environment and enjoys managing complex tasks with precision.

Position Overview

Adams & Martin Group has partnered with a leading law firm to find an experienced Executive Litigation Secretary to join their dynamic team in Downtown Los Angeles (DTLA). This position offers a unique opportunity to provide high-level administrative and executive support within a prestigious Litigation Practice Group. The role is perfect for someone who thrives in a fast‑paced environment and enjoys managing complex tasks with precision.

Responsibilities

• Partner with a team of Legal Executive Assistants to support litigation attorneys.
• Coordinate day‑to‑day operations for assigned partners, ensuring seamless workflow.
• Handle a wide range of administrative tasks, including:
  • Scheduling meetings and managing calendars.
  • Preparing reports, meeting materials, and editing documents.
  • Entering time, processing expenses, and responding to correspondence.
  • Providing technical support and answering calls.
• Manage client onboarding, billing, and relationship activities.
• Organize complex domestic and international travel arrangements, including flights, accommodations, car service, visas, and dining reservations.
• Collaborate with other firm departments and provide backup support as needed.

Top Three Must‑Haves

• Strong e‑filing skills (state & federal), formatting/editing/proofreading, and calendaring.
• Executive Assistant experience – managing complex calendars, communicating with high‑level clients, preparing for meetings, coordinating travel, etc.
• Positive, proactive attitude – friendly, outgoing, hardworking, eager to contribute, and anticipatory of attorney needs.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Minimum 5 years of relevant experience, ideally in a law firm environment.
• Exceptional communication skills, attention to detail, and ability to prioritize in a fast‑paced setting.
• High level of integrity and discretion in handling confidential information.
• Ability to work overtime as needed.

Required Work Hours

Monday through Friday, 7.25‑hour workdays with a flexible start time between 7:45 AM and 9:00 AM.

Benefits

Full medical, dental, vision, 401(k), and more.

Additional Details

Salary: $100,000 – $120,000 (will consider more for the right candidate)

Ready to join a dynamic team and support top‑tier legal professionals? Apply today!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.