Legal Scheduling Coordinator

Mullen & Filippi; Walnut Creek (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) retirement plan

Job summary

Mullen & Filippi, LLP is seeking a full-time Scheduler in the Oakland area to coordinate calendars, hearings, depositions, medical evaluations, and related events for a Workers’ Compensation defense practice. You will ensure timely scheduling, accurate documentation, and effective communication with courts, clients, medical providers, and staff.

The role supports high-volume scheduling across multiple attorneys and case files, with emphasis on confidentiality and professional client service.

Qualifications

• High school diploma or equivalent.
• Associate’s degree preferred.
• 0–3 years of scheduling, legal support, medical coordination, or administrative experience.
• Prior Workers’ Compensation, insurance defense, or legal environment experience preferred, but not required.

Responsibilities

• Maintain and manage attorney calendars, including hearings, depositions, mediations, conferences, and deadlines.
• Coordinate deposition scheduling with counsel, court reporters, interpreters, and videographers.
• Serve as central point of contact for scheduling communications with attorneys, clients, adjusters, and vendors.

Skills

Scheduling

Calendar management

Communication skills

Time management

Attention to detail

Confidentiality

Problem solving

Education

High school diploma or equivalent

Associate’s degree

Tools

MS Office Suite

PDF software

Case management systems

Calendaring tools

Job description

Mullen & Filippi, LLP is seeking a full-time Scheduler in the Oakland area to coordinate calendars, hearings, depositions, medical evaluations, and related events for a Workers’ Compensation defense practice. You will ensure timely scheduling, accurate documentation, and effective communication with courts, clients, medical providers, and staff.

The role supports high-volume scheduling across multiple attorneys and case files, with emphasis on confidentiality and professional client service.