Legal Scheduler: Calendar & Case Coordination Pro

Mullen & Filippi, LLP; Walnut Creek (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) retirement plan

Job summary

Mullen & Filippi, LLP seeks a full-time Scheduler in the Oakland area to coordinate calendars, hearings, depositions, and related events for a Workers’ Compensation defense practice.

The role requires scheduling discipline, strong organization, and clear communication with attorneys, clients, and vendors while maintaining confidentiality. In-office, full-time position with competitive benefits and growth opportunities.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• 0–3 years of scheduling, legal support, medical coordination, or administrative experience.
• Prior experience in Workers’ Compensation, insurance defense, or a legal environment preferred, but not required.

Responsibilities

• Maintain and manage attorney calendars, including hearings, depositions, mediations, conferences, and deadlines.
• Coordinate deposition scheduling with opposing counsel, court reporters, interpreters, and videographers.
• Serve as central point of contact for scheduling communications with attorneys, clients, insurance adjusters, and vendors.
• Update case management systems with all scheduled events and related notes; assist with notices of deposition and related documents.
• Provide general administrative and clerical support across multiple attorneys and cases.

Skills

Calendar management

Organizational skills

Communication skills

Attention to detail

MS Office proficiency

Education

High school diploma

Associate degree preferred

Tools

MS Office Suite

PDF software

Case management systems

Job description

Mullen & Filippi, LLP seeks a full-time Scheduler in the Oakland area to coordinate calendars, hearings, depositions, and related events for a Workers’ Compensation defense practice.

The role requires scheduling discipline, strong organization, and clear communication with attorneys, clients, and vendors while maintaining confidentiality. In-office, full-time position with competitive benefits and growth opportunities.