Legal Recruiting & Associate Life Coordinator

Simpson Thacher & Bartlett LLP; Palo Alto (CA); On-site; USD 60,000 - 70,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in Palo Alto seeks a Legal Recruiting & Associate Life Assistant to support on-campus and in-office interviews, coordinate candidate logistics, and help plan summer associate events for Bay Area attorneys.

You will liaise with Partners and vendors, prepare materials, maintain candidate data, and provide general administrative support to the Legal Talent team, with flexibility to travel to alternate Bay Area locations.

Qualifications

• Bachelor's degree required.
• Experience in a Professional Services office environment preferred.
• 1 year of legal recruiting and/or event planning experience preferred.
• Experience with Symplicity, FloRecruit and viDesktop is a plus.
• Excellent written and verbal communication, strong organizational skills, attention to detail, and ability to manage multiple projects under tight deadlines.
• Willingness to work overtime during recruiting season and summer program.
• Ability to work collaboratively in a team and develop positive working relationships.
• Maintain confidentiality and discretion.
• Proficient in MS Word, Outlook, Excel and PowerPoint; database experience is a plus.

Responsibilities

• Assist with preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer candidates.
• Assist with campus outreach, planning and attending 1L events, tracking sponsorships and student group activities.
• Prepare materials for summer interview process including school background packets.
• Attend and assist with planning recruit receptions, Partner events, dinners and related activities.
• Liaise with Partners, manage vendor relationships, greet visitors and candidates.
• Prepare and maintain up-to-date information and lists for attorneys and Legal Recruiting team.
• Assist with summer program planning and execution, researching ideas for events and venues.
• Plan summer activities, coordinate logistics and work with vendors.
• Keep records and maintain files related to summer program activities and feedback.
• Maintain updated candidate information in recruiting databases and systems.
• Provide admin support for professional development and training, tracking RSVPs and booking services.
• Assist in planning internal events and receptions.
• Gather feedback on summers (evaluations, mid-summer and final reviews).
• Assist with planning first year orientation.
• Assist with lateral attorney hiring, relocation and departure.
• Provide ongoing general support for associate life projects and mentoring programs.
• Support mentoring assignments for incoming associates and laterals.
• Assist with expense reimbursements for candidates and Legal Recruiting.
• Maintain inventory of promotional items and marketing materials.
• Assist with follow-up and tracking for CA Bar admissions and renewals.
• Assist in department projects as needed.
• Be flexible with hours to meet departmental needs.
• Travel to/from alternate Bay Area locations (Palo Alto or SF) as needed.
• Perform other duties as assigned.

Skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Time management

Teamwork

Discretion / confidentiality

Microsoft Word

Outlook

Excel

PowerPoint

Database experience

Overtime flexibility

Relationship building

Education

Bachelor's Degree

Tools

Symplicity

FloRecruit

viDesktop

Job description

Simpson Thacher & Bartlett LLP in Palo Alto seeks a Legal Recruiting & Associate Life Assistant to support on-campus and in-office interviews, coordinate candidate logistics, and help plan summer associate events for Bay Area attorneys.

You will liaise with Partners and vendors, prepare materials, maintain candidate data, and provide general administrative support to the Legal Talent team, with flexibility to travel to alternate Bay Area locations.