Legal Recruiting & Associate Life Assistant

Simpson Thacher & Bartlett LLP; San Francisco (CA); On-site; USD 60,000 - 70,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in San Francisco seeks a Legal Recruiting & Associate Life Assistant to support on-campus and in-office interviews, summer associate programs, and related events.

You will coordinate candidate interviews, assist with campus outreach, prepare materials, manage logistics with vendors, and maintain recruiting databases while serving as a resource to Bay Area attorneys.

Qualifications

• Must be able to thrive in a fast-paced setting with strong written and verbal communication.
• Flexible to work overtime during recruiting season.
• Ability to work collaboratively in a team and maintain professional relationships.
• Maintain confidential information and exercise discretion.
• Proficient in MS Word, Outlook, Excel and PowerPoint; database experience considered a plus.

Responsibilities

• Coordinate on-campus and in-office interviews for lateral, clerk, LLM, 3L and summer candidates.
• Assist with school-specific campus outreach, including 1L events and tracking sponsorships.
• Prepare materials for summer candidate interviews and background packets.
• Attend and assist with recruiting receptions, partner events, and offer dinners.
• Liaise with Partners, manage vendor relationships, and greet visitors and candidates.
• Maintain accurate candidate information in recruiting databases and systems.
• Assist with summer program planning, logistics, and vendor coordination.
• Support planning internal events and collect feedback from summers.

Skills

Communication

Organizational skills

Detail oriented

Multitasking

Teamwork

Discretion

Education

Bachelor's Degree

Tools

Symplicity

FloRecruit

viDesktop

Job description

Job Summary & Objectives

The Legal Recruiting & Associate Life Assistant is responsible for assisting with: all aspects of on-campus and in-office interviewing; coordination of and attorney involvement in, candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs. This role also contributes to the overall function of the Legal Talent department by providing general administrative support with regards to all associate life initiatives, planning and coordination of events, and serving as a point of contact and resource to all Bay Area attorneys.

Essential Job Duties & Responsibilities

• Assist Legal Recruiting/Legal Talent Department, Hiring Partners and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidates
• Assist with school-specific campus outreach, including planning and attending 1L events, tracking of sponsorships and student group activities
• Prepare materials for attorneys participating in the summer candidate interview process including schools' background informational packets and other materials, as required
• Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities
• Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities
• Prepare and maintain accurate and updated information and lists for attorneys and Legal Recruiting team
• Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues
• Plan summer activities, coordinate logistics and work with vendors, to ensure seamless execution
• Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates' interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program
• Assist with maintaining updated candidate information in recruiting database and other systems
• Provide administrative support for professional development and training programs for summer associates and attorneys by keeping abreast of all offerings, tracking RSVPs and booking conference services
• Assist in planning internal events and receptions
• Assist in gathering feedback on summers such as attorneys' evaluations and mid-summer and final reviews
• Assist with the planning and execution of first year orientation
• Assist with all aspects related to lateral attorney hiring, relocation and departure
• Provide ongoing general support and assistance related to associate life projects and initiatives
• Support the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and laterals
• Assist with expense reimbursement process for candidates and Legal Recruiting team
• Maintain inventory of promotional items and marketing materials
• Assist with follow-up and tracking for CA Bar admissions and renewals
• Assist in various department projects as needed
• Be flexible, in adjusting hours to meet departmental needs
• Flexibility to travel to, and work from, alternate Bay Area location (Palo Alto or SF) on an as-needed basis
• Perform other duties as assigned

Education Required

Bachelor's Degree required

Skills and Experience

Preferred Experience in a Professional Services office environment preferred 1 year of legal recruiting and/or event planning experience preferred Experience working with Symplicity (Law School employment communications tool), FloRecruit and viDesktop is a plus

• Must be able to thrive in a fast-paced setting, have excellent skills in written and verbal communication, organizational ability, be detail oriented, and able to prioritize and complete multiple projects under tight deadlines
• Must be flexible to work overtime during recruiting season and summer program
• Must be able to work collaboratively in a team environment
• Must be able to develop and maintain positive working relationships with others
• Must be able to maintain a client-focused mentality and a professional demeanor
• Must be able to maintain confidential information and exercise discretion
• Excellent computer skills with proficiency in MS Word, Outlook, Excel and PowerPoint; experience working in a database is a plus

Salary Information

CA Only: The estimated base salary range for this position is $60,000 to $70,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

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Company Culture and Commitment

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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About the Firm

Simpson Thacher & Bartlett LLP is one of the world's leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Chicago, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.