Legal Administrative Assistant

Polsinelli PC; New York (NY); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance and benefits

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli PC in New York, NY, is seeking an experienced Legal Administrative Assistant to support the Litigation practice groups. The role involves managing files, calendars, billing projects, and confidential matters, with a budgeted salary of $80,000–$100,000.

This full-time position requires at least 3 years of litigation experience and proficiency in NYS and Federal e-filing, along with strong organizational and communication skills.

Qualifications

• Minimum of 3 years of litigation experience.
• Proficient in NY State and Federal Court e-filing.
• Strong initiative and problem solving.
• Excellent organizational and multitasking abilities.
• Professional communication with coworkers and clients.
• Detail-oriented and meticulous proofreading and typing.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

Responsibilities

• Manage files, create TOC and TOA, open new matters as attorneys request, and maintain all relevant document inclusions for the files.
• Handle multiple administrative tasks with meticulous attention to detail.
• Manage attorney calendars and travel schedules.
• Assist with billing projects and reviews.
• Act as an executive assistant dealing with confidential and sensitive matters.

Skills

Litigation experience

E-filing NY/NYS & Fed

Organizational skills

Communication skills

Attention to detail

Initiative

Education

None

Tools

Microsoft Office

Job description

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli has a position available for an experienced full-time Legal Administrative Assistant in New York, supporting the Litigation practice groups.

CORE RESPONSIBILITIES

• Manage files, create TOC and TOA, open new matters as attorneys request, and maintain all relevant document inclusions for the files.
• Responsible for various administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Manage attorney calendars and travel schedules.
• Assist with billing projects and reviews.
• Act as an executive assistant dealing with confidential and sensitive matters.

REQUIREMENTS

• A minimum of 3 years of litigation experience.
• Candidates must be versed in New York State and Federal Court e-filing.
• Strong initiative with demonstrated ability to anticipate needs and resolve issues/problems independently
• Strong organizational skills with the ability to manage multiple projects/tasks at a time.
• Ability to communicate effectively and professionally to develop rapport with coworkers as well as clients
• Ability to maintain strong working relationships
• Meticulous attention to detail
• Strong proofreading and typing skills and proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint

The budgeted salary range for this position is $80,000 - $100,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits:

• Paid time off
• sick time off
• a referral program
• medical insurance and benefits
• dental insurance
• vision insurance
• life insurance
• AD&D insurance
• ID Theft insurance
• long-term disability benefits
• short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• employee assistance benefits

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Qualifications

Behaviors

• Loyal : Shows firm and constant support to a cause
• Team Player : Works well as a member of a group
• Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated : Devoted to a task or purpose with loyalty or integrity

Preferred

• Self-Starter : Inspired to perform without outside help
• Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Motivations

• Self-Starter : Inspired to perform without outside help
• Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Preferred

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.