Medical Records & Expert Coordination Specialist

Quintairos, Prieto, Wood, & Boyer, P.A.; Orlando (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life insurance and short

401(k) with employer match

Paid vacation, holidays, and personal/

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) seeks a Medical Assistant / Expert Coordinator for our Orlando office to support attorneys, nurses, and staff.

The role focuses on coordinating medical experts, preparing medical records, and distributing expert review packages for litigation matters. The ideal candidate has experience in legal, medical, or healthcare administration, with strong organization, attention to detail, and the ability to work in a fast-paced environment.

Qualifications

• Experience in legal, medical, or healthcare administrative support preferred.
• Experience coordinating medical experts, medical records, or litigation-related services preferred.
• Familiarity with medical terminology and medical records preferred.
• Strong organizational and time-management skills required.

Responsibilities

• Coordinate with attorneys, nurses, and legal staff to identify and retain medical experts for litigation matters.
• Communicate with medical experts and their offices regarding availability, retention, scheduling, and case assignments.
• Prepare, organize, and distribute medical records, case documents, and expert review packages.
• Ensure expert packages contain the necessary medical records, supporting documentation, and case materials.
• Track the status of expert retention requests, record submissions, and outstanding documentation.
• Coordinate the timely delivery of medical records and expert materials to retained professionals.
• Maintain accurate records of expert communications, assignments, and case-related deadlines.
• Assist with scheduling expert consultations, evaluations, depositions, and other related appointments.
• Follow up with medical experts and their offices regarding outstanding requests, reports, and documentation.
• Organize and maintain electronic files containing medical records, expert materials, and related correspondence.
• Communicate regularly with attorneys and nurses regarding the status of expert assignments and outstanding items.
• Provide general administrative and litigation support as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Multitasking

Tools

Microsoft Word

Outlook

Excel

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) seeks a Medical Assistant / Expert Coordinator for our Orlando office to support attorneys, nurses, and staff.

The role focuses on coordinating medical experts, preparing medical records, and distributing expert review packages for litigation matters. The ideal candidate has experience in legal, medical, or healthcare administration, with strong organization, attention to detail, and the ability to work in a fast-paced environment.