Legal Records Specialist

SPS North America; New York (NY); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Career Growth

Learning & Development

Bonuses

Paid Time Off

Benefits package

Employee discounts

Job summary

SPS North America in New York, NY is seeking a Legal Records Associate to organize, maintain, and retrieve legal files for attorneys and staff. You will ensure records are accurate, secure, and easily accessible, supporting daily operations and client service.

Requirements include a high school diploma (college degree preferred) and strong organizational skills. The role involves lifting up to 30 lbs, lifting and moving files, and occasional mailroom tasks as part of a busy legal services team.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience in legal records, law firm, or document services preferred.
• Strong organization and attention to detail.
• Experience with scanning, electronic databases, and data entry.

Responsibilities

• Open, index, organize, scan, and maintain legal case files and records.
• Upload documents to electronic records systems and ensure accurate filing.
• Maintain secure and organized file rooms and storage areas.
• Locate and retrieve records for attorneys and staff.
• Prepare files for closing, off-site storage, and secure disposal.
• Assist with trial binders, exhibits, and external records requests.
• Handle confidential and sensitive documents with discretion.
• Support scanning, filing, and document-related projects.
• Provide mailroom or other office services support as needed.
• Follow established records management and retention procedures.

Skills

Organization

Attention to detail

Data entry

Communication

Education

High school diploma

College degree preferred

Job description

SPS North America in New York, NY is seeking a Legal Records Associate to organize, maintain, and retrieve legal files for attorneys and staff. You will ensure records are accurate, secure, and easily accessible, supporting daily operations and client service.

Requirements include a high school diploma (college degree preferred) and strong organizational skills. The role involves lifting up to 30 lbs, lifting and moving files, and occasional mailroom tasks as part of a busy legal services team.