Legal Receptionist

SGS Consulting; Palo Alto (CA); On-site; USD 42,000 - 68,000; Full time

Job summary

SGS Consulting in Palo Alto is seeking a polished Receptionist / Legal Office Services Specialist to support a fast-paced corporate and legal office environment. You will greet visitors, answer calls, and coordinate meeting logistics, helping maintain a welcoming and professional environment.

The ideal candidate has 3+ years of front desk or administrative experience, strong communication skills, and proficiency with Microsoft Word, Excel, and Outlook.

Qualifications

• High School Diploma or equivalent required.
• 3+ years of receptionist or office support experience.
• Strong verbal and written communication skills.
• Experience with multi-line phone systems or switchboards.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to multitask, prioritize responsibilities, and work independently.
• Experience in a law firm or legal office preferred.
• Associate's or Bachelor's Degree preferred.

Responsibilities

• Greet and assist visitors, clients, and guests professionally.
• Answer, screen, and route incoming calls.
• Schedule and reserve conference rooms and coordinate meeting logistics.
• Manage incoming email requests and scheduling needs.
• Provide day-to-day office and executive support as needed.
• Maintain accurate records and organized workspaces.

Skills

Front Desk Experience

Customer Service

Calendar Management

Microsoft Office

Phone Systems

Multitasking

Interpersonal Skills

Education

High School Diploma or equivalent

Associate's or Bachelor's Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Video Conferencing

Job description

We're Hiring! | Receptionist / Legal Office Services Specialist

Dress Code: Business Professional

Interview Process: Virtual and In-Person

Position Overview

We are seeking a polished, professional, and customer-focused Receptionist / Legal Office Services Specialist to support a fast-paced corporate and legal office environment.

The ideal candidate will have strong front desk, reception, administrative, and customer service experience, with the ability to interact professionally with attorneys, executives, clients, vendors, and visitors.

Candidates with prior law firm, legal office, executive support, or corporate administrative experience are highly encouraged to apply.

Key Responsibilities

Front Desk & Reception

• Greet and assist visitors, clients, and guests professionally.
• Create a welcoming and professional first impression.

Switchboard & Phone Support

• Answer, screen, and route incoming calls.
• Handle inquiries promptly and professionally.

Conference Room & Meeting Coordination

• Schedule and reserve conference rooms.
• Coordinate meeting logistics and room preparation.
• Ensure meeting spaces are stocked and ready.
• Arrange beverages, supplies, and video conferencing equipment.

Administrative Support

• Manage incoming email requests and scheduling needs.
• Perform general clerical and administrative duties.
• Maintain accurate records and organized workspaces.
• Provide day-to-day office and executive support as needed.

Required Qualifications

• High School Diploma or equivalent required.
• 3+ years of receptionist, administrative, front desk, or office support experience.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal abilities.
• Experience managing calendars, conference rooms, and meeting schedules.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with multi-line phone systems or switchboards.
• Ability to multitask, prioritize responsibilities, and work independently.

Preferred Qualifications

• Previous experience in a law firm or legal office environment.
• Experience supporting attorneys, executives, or senior professionals.
• Associate's or Bachelor's Degree preferred.
• Background in corporate offices, legal services, hospitality, or executive support.

Top Skills to Highlight on Your Resume

• Receptionist / Front Desk Experience
• Legal or Law Firm Experience
• Multi-Line Phone / Switchboard Operations
• Conference Room Coordination
• Calendar Management & Scheduling
• Microsoft Office (Word, Excel, Outlook)
• Customer Service & Client Relations
• Executive Support
• Professional Communication
• Attention to Detail
• Multitasking & Organization

Interested Candidates?

If you have a strong administrative background and enjoy creating a professional, welcoming office environment, we'd love to hear from you!