Legal Receptionist

DeMent and Marquardt, PLC; Kalamazoo (MI); On-site; USD 35,000 - 45,000; Full time

Job summary

An established industry player is seeking a motivated Legal Receptionist to enhance their team. This role is vital in ensuring smooth operations and creating a welcoming atmosphere for clients. Your responsibilities will include greeting clients, managing calls, and coordinating appointments, while maintaining confidentiality and professionalism. With a focus on providing excellent client service, you will play a key role in supporting the firm's administrative functions. This position offers competitive benefits and opportunities for professional growth in a collegial environment. If you are detail-oriented and passionate about client service, this could be the perfect opportunity for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Savings Plan

Paid Time Off

Professional Development Opportunities

Qualifications

• Strong communication and interpersonal skills are essential.
• Prior experience in a receptionist or administrative role preferred.

Responsibilities

• Greet clients and visitors professionally and courteously.
• Manage incoming calls and schedule appointments for attorneys.

Skills

Communication Skills

Attention to Detail

Organizational Abilities

Client Service

Education

High School Diploma

Post-Secondary Education

Legal Administrative Training

Tools

Microsoft Office Suite

Legal Practice Management Software

Job description

1 week ago Be among the first 25 applicants

DeMent and Marquardt, PLC is a reputable law firm specializing in estate planning, estate administration, and trust administration. Our dedicated team of legal professionals is committed to providing personalized and comprehensive services to our clients, ensuring their peace of mind and the preservation of their legacies.

Position Overview:

We are seeking a highly motivated Legal Receptionist to join our team. Our receptionist plays a vital role in ensuring smooth day-to-day operations and creating a welcoming environment for clients and visitors. This position requires strong communication skills, discretion, and a proactive approach to administrative support.

Responsibilities:

Greet clients and visitors in a courteous and professional manner.

Manage incoming calls and route them appropriately.

Schedule, confirm, and coordinate appointments for our attorneys.

Maintain a clean and orderly reception area.

Sort, scan, and distribute incoming mail and deliveries.

Organize and file client documents, both digitally and in hard copy.

Assist with document preparation, data entry, and general office support.

Handle sensitive information with the utmost confidentiality and professionalism.

Coordinate and manage client communications, including scheduling appointments, answering inquiries, and maintaining client files.

Perform general administrative tasks, such as copying, scanning, and organizing files.

Qualifications:

High school diploma or equivalent required; post-secondary education or legal administrative training preferred.

Prior experience in a receptionist, administrative, or legal support role strongly preferred.

Excellent communication and interpersonal skills.

Strong attention to detail and organizational abilities.

Proficiency with Microsoft Office Suite and the ability to learn legal practice management software.

Commitment to providing excellent client service.

Professional demeanor and ability to maintain confidentiality.

Knowledge of estate planning and probate procedures is a plus.

Competitive salary commensurate with experience.

Health, dental, and vision insurance options.

Retirement savings plan with employer matching.

Paid time off and holidays.

A collegial and respectful work environment.

Exposure to the estate planning field and legal office operations.

Consistent hours with work-life balance.

Opportunities for professional development and advancement within the firm.

How to Apply:

Please submit your resume and a brief cover letter [e-mail]. In your cover letter, please highlight your relevant experience and explain why you are interested in joining our team at DeMent and Marquardt, PLC. We look forward to reviewing your application and considering you for this exciting opportunity. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

DeMent and Marquardt, PLC is an equal opportunity employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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