Legal Project Delivery Specialist

Husch Blackwell; Phoenix (AZ); Hybrid; Confidential; Full time

Benefits offered by this job

Medical and dental coverage

Life insurance

Disability insurance

Retirement plan

Job summary

Husch Blackwell LLP in Phoenix seeks a Client Delivery Specialist (Legal Assistant) to serve as the primary operational partner for assigned attorneys. You will manage workflow, coordinate across teams, and provide essential administrative support while reducing attorney project-management burden.

The role emphasizes proactive issue resolution, calendar and email management, and efficient handling of confidential information with a focus on accuracy and timely delivery.

Qualifications

• Bachelor's degree with major coursework in a related field or commensurate experience.
• 5+ years of relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment.
• 3+ years of relevant legal assistant experience.
• Advanced proficiency in Microsoft Office Suite.
• Demonstrated ability to proactively identify issues, propose solutions, and drive work to resolution with minimal direction.
• Strong communication skills, including providing concise, solutions-oriented status updates and recommendations to attorneys and other stakeholders.

Responsibilities

• Manages full lifecycle workflow for assigned attorneys.
• Proactively anticipates the needs of attorneys, manages priorities, and resolves administrative challenges with minimal supervision.
• Coordinates and tracks ongoing projects to ensure deadlines and deliverables are met; monitors milestones; updates status reports; communicates progress; and assists with project plans, timelines, and resource allocation.
• Handles special projects and other duties as assigned to support the efficiency and success of the attorneys’ practices.
• Effectively uses workflow management software to log and manage workflow.
• Prepares and processes new matter forms, requests conflict checks, and opens new files.
• Coordinate intake and engagement processes, maintain documentation, and reduce repetitive attorney involvement.
• Assists attorneys with tracking and monitoring alternative fee arrangements; budgets; time entry; billing inquiries; and collections.
• Coordinates client communications, manages sensitive information, and serves as a liaison between attorneys, clients, and internal departments.
• Proactively manages attorneys’ inboxes, drafts, reviews, and responds to emails; organizes/archives correspondence.
• Maintains attorney contacts; tracks requirements and activity related to CLE and memberships; provides general administrative support including office equipment.
• Prepares, edits, formats, and proofs drafts and presentations; manages version control; ensures secure document storage.
• Types, transcribes, revises, and proofs legal documents; prioritizes assignments; meets deadlines.
• Shows proficiency in Practice Specialty Center related duties; shares training tips with teammates.
• Demonstrates teamwork; attends regular meetings; delegates tasks to ensure coverage and quality.
• Identifies opportunities for process improvements; leverages automation and dashboards; participates in AI trainings.

Skills

Communication

Problem solving

Workflow management

Adaptability

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Husch Blackwell LLP in Phoenix seeks a Client Delivery Specialist (Legal Assistant) to serve as the primary operational partner for assigned attorneys. You will manage workflow, coordinate across teams, and provide essential administrative support while reducing attorney project-management burden.

The role emphasizes proactive issue resolution, calendar and email management, and efficient handling of confidential information with a focus on accuracy and timely delivery.