Legal Project Coordinator — Organized, Impactful Support

Jobot; Miami (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and AD&D insurance

Long term disability insurance

Employee Assistance Program (EAP)

401(k) / IRA or other retirement plan

Flexible Spending Accounts (pre tax 옵션

Job summary

Jobot in Miami, FL is seeking a Project Assistant to support planning, tracking, and reporting for client matters. The role emphasizes organization, accuracy, and responsiveness across teams to meet client expectations on time.

You will assist with matter intake, documentation, budgeting, and meeting coordination, ensuring effective communication among attorneys, paralegals, and clients. This is a permanent, on-site position.

Qualifications

• Bachelor's degree preferred, or equivalent experience.
• 2+ years in project coordination or professional services support.
• Experience in a law firm or construction/real estate environment is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Assist with planning, coordinating, and tracking projects from inception to completion.
• Maintain project timelines, task lists, and deliverables with deadlines.
• Prepare and organize project documentation and status reports.
• Coordinate communication among attorneys, paralegals, consultants, and clients.
• Support budgeting and cost tracking by monitoring expenses and invoices.
• Schedule meetings, prepare agendas, and document action items.
• Assist with matter intake, file organization, and data management.
• Identify project risks and escalate appropriately.
• Provide general administrative and project support to attorneys and leadership.

Skills

Organizational skills

Time-management

Written and verbal communication

Attention to detail

Team collaboration

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Document management tools

Job description

Jobot in Miami, FL is seeking a Project Assistant to support planning, tracking, and reporting for client matters. The role emphasizes organization, accuracy, and responsiveness across teams to meet client expectations on time.

You will assist with matter intake, documentation, budgeting, and meeting coordination, ensuring effective communication among attorneys, paralegals, and clients. This is a permanent, on-site position.