Legal Process Specialist - Data and Case Status Expert

ProVest; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

ProVest is seeking a detail-oriented data entry and records specialist in New York. You will handle case statuses in a proprietary system, coordinate with clients and process servers, and maintain accurate files to support timely service of process.

The role requires strong communication, organization, and multitasking abilities, with experience in Microsoft Office and familiarity with legal documents. Office hours are in a professional environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years of office or customer service experience.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with good organization.
• Knowledge of Rules of Civil Procedure for supported states.
• Intermediate proficiency in Microsoft Office applications preferred.
• Proficient typing skills (30 wpm).
• Familiarity with legal documents preferred.

Responsibilities

• Accurate data entry and file maintenance to ensure timely processing of legal documents.
• Input and update case statuses in a proprietary system and set work priorities.
• Follow up with process servers for status via phone and email.
• Apply client and county requirements to daily work production.
• Provide daily communication with clients, vendors, and co-workers.
• Prepare and sort documents for data entry and review new case data.
• Reroute and track documents, open mail, and maintain logs.
• Meet key performance indicators for timeliness and status updates.
• Expedite resolution of errors made by Process Servers.
• Perform other duties as assigned.

Skills

Customer service

Communication

Organization

Multitasking

Typing 30 wpm

MS Office

Office equipment

Priority management

Education

High school diploma

Tools

Microsoft Office

Proprietary case management system

Job description

ProVest is seeking a detail-oriented data entry and records specialist in New York. You will handle case statuses in a proprietary system, coordinate with clients and process servers, and maintain accurate files to support timely service of process.

The role requires strong communication, organization, and multitasking abilities, with experience in Microsoft Office and familiarity with legal documents. Office hours are in a professional environment.