Legal Process & Data Entry Specialist

ProVest; Fort Wright (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

ProVest in Kentucky is seeking a detail-oriented data entry professional to ensure accurate data entry, file maintenance, and records management in a team production environment. The role supports timely receipt and processing of legal documents.

The candidate will handle status updates, client communications, and adherence to Civil Procedure rules, with regular hours Monday through Friday, 9 AM to 6 PM, in a professional office setting.

Qualifications

• High school diploma or equivalent required.
• At least 2 years in office or customer service.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and stay organized.
• Familiar with Rules of Civil Procedure for supported states.
• Proficient with Microsoft Office; typing 30 wpm.
• Experience with office machines.
• Familiarity with legal documents preferred.
• Ability to multitask and stay organized.

Responsibilities

• Maintain high level of professionalism with clients and establish a positive rapport with every caller.
• Input & update case statuses in proprietary system and establish work priorities by pulling electronic reports for clients.
• Follow up with process servers for status via phone and email to push for quick resolution.
• Apply client and county specific requirements to daily work production and become familiar with rules of Civil Procedure.
• Provide daily communication with clients, vendors, and co-workers.
• Prepare and sort documents for data entry.
• Reroute & track documents, open mail, and review new case data.
• Meet or exceed key performance indicators regarding timeliness of case status, case notes, and obtaining status to move cases to next phase of service.
• Expedite resolution of errors made by Process Servers on submitted affidavits.
• Create and maintain logs for tracking purposes.
• Punctual and regular attendance.
• Perform other duties as assigned.

Skills

Written communication

Verbal communication

Multitasking

Organizational skills

Prioritization

Typing 30 wpm

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

ProVest in Kentucky is seeking a detail-oriented data entry professional to ensure accurate data entry, file maintenance, and records management in a team production environment. The role supports timely receipt and processing of legal documents.

The candidate will handle status updates, client communications, and adherence to Civil Procedure rules, with regular hours Monday through Friday, 9 AM to 6 PM, in a professional office setting.