Legal Process & Data Coordinator

ProVest LLC; Town of Islip (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

ProVest LLC in Central Islip, NY is hiring a Process Specialist responsible for accurate data entry, file maintenance, and record keeping to ensure timely receipt and processing of legal documents in a team production environment. The role requires handling client communications, status updates, and coordination with process servers, while applying Civil Procedure rules for multiple states.

Monday–Friday schedule, 9am-6pm.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of office and/or customer service experience.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and stay organized.
• Knowledge of Rules of Civil Procedure for supported states.
• Intermediate proficiency in Microsoft Office applications.
• Experience with office equipment.
• Familiarity with legal documents.

Responsibilities

• Maintain professionalism with clients and build rapport with every caller.
• Input and update case statuses in the proprietary system and set work priorities.
• Follow up with process servers by phone and email to push for quick resolution.
• Apply client and county requirements to daily work and learn Civil Procedure rules.
• Provide daily communications with clients, vendors, and coworkers.
• Prepare and sort documents for data entry.
• Reroute and track documents, open mail, review new case data.
• Meet or exceed KPIs for timeliness and status notes.
• Expedite correction of errors by process servers on affidavits.
• Create and maintain logs for tracking.
• Punctual and regular attendance.

Skills

Data entry

Written communication

Verbal communication

Multi-tasking

Organizational skills

Customer service

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office applications

Office machinery

Legal document familiarity

Job description

ProVest LLC in Central Islip, NY is hiring a Process Specialist responsible for accurate data entry, file maintenance, and record keeping to ensure timely receipt and processing of legal documents in a team production environment. The role requires handling client communications, status updates, and coordination with process servers, while applying Civil Procedure rules for multiple states.

Monday–Friday schedule, 9am-6pm.