Legal Process & Data Entry Coordinator

ProVest LLC; San Diego (CA); On-site; USD 34,000 - 42,000; Full time

Job summary

ProVest LLC is seeking a Process Specialist in San Diego, CA to ensure timely processing of legal documents. You will maintain case data, liaise with clients, servers, and vendors, and support production workflows in a professional office setting.

The role requires at least 2 years of office or customer service experience, strong communication skills, and familiarity with civil procedure rules. Monday–Friday, 9AM–6PM; We provide equal opportunity employment and a collaborative team environment.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of office and/or customer service experience.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities and maintain strong organizational skills.
• Knowledge of Rules of Civil Procedure for supported states.
• Intermediate proficiency in Microsoft Office applications preferred.
• Experience with office machine operations.
• Familiarity with legal documents preferred.

Responsibilities

• Maintain professionalism with clients and establish positive rapport with every caller.
• Input and update case statuses in the proprietary system and set work priorities.
• Follow up with process servers for status via phone and email to push for quick resolution.
• Apply client and county-specific requirements to daily work production and become familiar with Civil Procedure rules.
• Provide daily communication with clients, vendors, and co-workers.
• Prepare and sort documents for data entry and review new case data.
• Reroute and track documents, open mail, and ensure data integrity.
• Meet or exceed KPIs regarding timeliness of case status, notes, and progression of cases.
• Expedite resolution of errors made by Process Servers on affidavits.

Skills

Written communication

Verbal communication

Multitasking

Organizational skills

Rules of Civil Procedure knowledge

Office experience

Office equipment familiarity

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

ProVest LLC is seeking a Process Specialist in San Diego, CA to ensure timely processing of legal documents. You will maintain case data, liaise with clients, servers, and vendors, and support production workflows in a professional office setting.

The role requires at least 2 years of office or customer service experience, strong communication skills, and familiarity with civil procedure rules. Monday–Friday, 9AM–6PM; We provide equal opportunity employment and a collaborative team environment.