Legal Process Coordinator — Data & Case Status

ProVest; Phoenix (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

ProVest in Phoenix, AZ is seeking a detail-oriented data entry and records specialist to support the timely processing of legal documents. You will maintain case statuses, coordinate with clients and process servers, and ensure accuracy of data in the firm’s systems.

The role requires 2+ years in an office or customer service environment, strong communication, and proficiency with Microsoft Office. Monday–Friday, 9AM–6PM in-office position with standard office equipment experience.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of office or customer service experience.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and stay organized.
• Knowledge of Rules of Civil Procedure for supported states.
• Intermediate proficiency in Microsoft Office applications.
• Proficient typing skills (30 wpm).
• Experience with handling legal documents preferred.

Responsibilities

• Maintain professionalism with clients and establish rapport with every caller.
• Input & update case statuses in proprietary system and set work priorities by pulling electronic reports.
• Follow up with process servers for status via phone and email to push for quick resolution.
• Apply client and county requirements to daily work and become familiar with Civil Procedure rules.
• Provide daily communication with clients, vendors, and coworkers.
• Prepare and sort documents for data entry and review new case data.
• Reroute & track documents, open mail, and ensure accuracy of case data.
• Meet or exceed KPIs regarding timeliness of case status and notes.

Skills

Communication

Customer service

Organization

Typing 30 wpm

Verbal/written

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

ProVest in Phoenix, AZ is seeking a detail-oriented data entry and records specialist to support the timely processing of legal documents. You will maintain case statuses, coordinate with clients and process servers, and ensure accuracy of data in the firm’s systems.

The role requires 2+ years in an office or customer service environment, strong communication, and proficiency with Microsoft Office. Monday–Friday, 9AM–6PM in-office position with standard office equipment experience.