Legal Practice Assistant

Vedder; Miami (FL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Health plan

401(k) matching

Paid time off

Professional development

Employee discounts

Commuter benefits

Job summary

Vedder's Miami office seeks a Legal Practice Assistant to support attorneys and paralegals, handling document processing, travel arrangements, new business intake, and client inquiries with a focus on high-quality service.

Responsibilities include drafting documents, conflict checks, time entry, invoicing, and coordinating meetings and calendars, while providing backup to fellow assistants and attorneys. A hybrid work model is available.

Qualifications

• Associate's degree preferred.
• Minimum five (5) years of legal secretarial experience in a law firm environment preferred.
• Ability to work under pressure to meet deadlines.
• Experience with managing monthly client billings preferred.

Responsibilities

• Prepare and revise, format and finalize a wide variety of legal documents.
• Assist attorneys with new client applications, conflict checks and audit letters.
• Accurately enter attorney time into timekeeping system to meet weekly deadlines.
• Work closely with Accounting Department staff to prepare client billings and receivables.
• Manage travel arrangements and calendar coordination for attorneys.

Skills

Time management

Organization

Communication

Legal terminology

E-filings knowledge

Microsoft Word

Excel

Education

Associate's degree preferred

Tools

Word

Adobe

PowerPoint

Excel

Job description

Vedder's Miami office is seeking a Legal Practice Assistant. Legal Practice Assistant will provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing extensive domestic and international travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills.

As a Legal Practice Assistant, your duties will include but not be limited to:

• Prepare and revise, format and finalize a wide variety of legal documents
• Assist attorneys with new client applications, conflict checks and audit letters
• Accurately enter attorney time into timekeeping system to meet weekly deadlines
• Work closely with Accounting Department staff to prepare client billings and receivables
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Practice Assistants within Firm whenever necessary to meet Firm and client needs
• Provide assistance to Shareholders to prepare for all internal/external meetings
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Manage attorney calendars and schedule client meetings

Skills & Competencies:

• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills combined with the ability to work independently on several projects at one time
• Personable, professional, detailed-oriented and a problem solver
• Knowledge of legal terminology
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Advanced knowledge in formatting briefs, pleadings and other litigation documents
• Knowledge of e-filings and Federal Court procedures
• Excellent written and verbal communication skills

Qualifications & Required Experience:

• Associate's degree preferred
• Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred
• Position also requires the ability to work under pressure to meet strict deadlines
• Experience with managing monthly client billings preferred

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Proficient in Word
• Adobe
• PowerPoint
• Excel

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder and be part of a team that values hard work and dedication!

Equal Employment Opportunity:

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at [e-mail].