Hybrid Legal Practice Assistant: Billing, Travel & Docs

Vedder Price; Miami (FL); Hybrid; USD 48,000 - 72,000; Full time

Benefits offered by this job

Competitive Salary

Discretionary annual bonus

401(k) matching

Health, dental, vision plans

Paid time off

Professional development

Work-life balance

Employee discounts

Pre-tax commuter benefits

Employee Assistance Program (EAP)

Fitness center discounts

Job summary

Vedder Price's Miami office is seeking a Legal Practice Assistant to support attorneys and paralegals, coordinate travel, manage billing, and maintain client files. The role emphasizes accuracy, responsiveness, and teamwork in a high-demand environment.

The ideal candidate will have strong organizational and communication skills, plus experience with litigation documents and e-filings, enabling efficient collaboration with the accounting team and management of attorney calendars.

Qualifications

• Associate's degree preferred.
• Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred.
• Position also requires the ability to work under pressure to meet strict deadlines.
• Experience with managing monthly client billings preferred.

Responsibilities

• Prepare and revise, format and finalize a wide variety of legal documents
• Assist attorneys with new client applications, conflict checks and audit letters
• Accurately enter attorney time into timekeeping system to meet weekly deadlines
• Work closely with Accounting Department staff to prepare client billings and receivables
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
• Provide assistance to Shareholders to prepare for all internal/external meetings
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Manage attorney calendars and schedule client meetings

Skills

Prioritization

Organization

Communication

Legal terminology

Written communication

Interpersonal skills

Reading instructions

Time management

Brief formatting

E-filings knowledge

Education

Associate's degree preferred

Tools

Word

Adobe

PowerPoint

Excel

Job description

Vedder Price's Miami office is seeking a Legal Practice Assistant to support attorneys and paralegals, coordinate travel, manage billing, and maintain client files. The role emphasizes accuracy, responsiveness, and teamwork in a high-demand environment.

The ideal candidate will have strong organizational and communication skills, plus experience with litigation documents and e-filings, enabling efficient collaboration with the accounting team and management of attorney calendars.