Legal Assistant – Multi‑Practice Support (Parsippany, NJ)

Porzio-Bromberg-; Littleton (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) retirement plan with employer

Life Insurance

Short- and Long-Term Disability

Equal opportunity employer

Job summary

Porzio, Bromberg & Newman, P.C. in Parsippany, NJ is seeking a detail-oriented Legal Assistant to support multiple attorneys and practice groups on a rotating or as-needed basis. This role covers calendar management, client intake, document preparation, billing support, file management, and client communications while maintaining confidentiality and professionalism.

This role is based in our Parsippany, NJ office. It is a full-time, in-office position, Monday through Friday, from 9:00 a.m.

Qualifications

• Minimum of 2 years of experience as a legal assistant.
• Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy in legal documentation, scheduling, and file management.
• Familiarity with client intake, conflict checks, filing procedures, deadlines, and general legal support functions.
• Proficient in organizing, maintaining, and retrieving electronic and physical client records and legal documents.
• Excellent verbal and written communication skills, including strong spelling, grammar, punctuation, proofreading, and professional writing abilities.
• Proactive and resourceful with the ability to anticipate needs and resolve issues efficiently.
• Comfortable learning and utilizing legal software, document management systems, electronic filing platforms, workflow tools, and AI-assisted technologies.

Responsibilities

• Manage attorney calendars, meetings, travel arrangements, and day-to-day scheduling.
• Handle client intake, conflict checks, file opening, and client communications.
• Answer calls, manage correspondence, and respond to client inquiries professionally.
• Draft, proofread, revise, and finalize legal documents, correspondence, contracts, and memoranda.
• Maintain client files, docketing/tickler systems, and document management processes.
• Process billing, invoicing, expense reports, and other administrative support tasks.
• Coordinate e-filings and court filings as needed.
• Support multiple attorneys and practice groups while maintaining confidentiality and adapting to varying workflows.

Skills

Organization

Communication

Legal software

Document management

Billing support

Tools

E-filing platforms

Billing software

Job description

Porzio, Bromberg & Newman, P.C. in Parsippany, NJ is seeking a detail-oriented Legal Assistant to support multiple attorneys and practice groups on a rotating or as-needed basis. This role covers calendar management, client intake, document preparation, billing support, file management, and client communications while maintaining confidentiality and professionalism.

This role is based in our Parsippany, NJ office. It is a full-time, in-office position, Monday through Friday, from 9:00 a.m.