Legal Practice Assistant: Real Estate & Litigation Support

Frost Brown Todd Llp; Newark (NJ); On-site; USD 108,886,000 - 137,540,000; Full time

Job summary

FBT Gibbons LLP in Newark, NJ seeks a highly organized Legal Practice Assistant to support attorneys and timekeepers with complex legal duties. The role requires strong attention to detail, excellent communication, and the ability to manage competing priorities.

Responsibilities include preparing and formatting documents, managing calendars, e-filing, coordinating travel, and assisting with client development while maintaining confidentiality and professional standards.

Qualifications

• High school diploma or equivalent.
• Minimum of three years of legal assistant experience required. Real estate experience strongly preferred.
• Prior litigation experience preferred.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply practice group and/or firm specific software programs at a proficient level.
• Ability to work independently and collaboratively within a team structure.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.

Responsibilities

• Understand the specific needs and business of the practice areas.
• Manage administrative tasks as requested, including processing and distributing mail and reviewing client invoices.
• Manage the business intake process and open new files.
• Prepare, revise, and format legal documents and correspondence; proofread and finalize.
• Liaise with courts for e-filing and regulatory filings; manage calendars and travel arrangements.

Skills

Communication skills

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

FBT Gibbons LLP in Newark, NJ seeks a highly organized Legal Practice Assistant to support attorneys and timekeepers with complex legal duties. The role requires strong attention to detail, excellent communication, and the ability to manage competing priorities.

Responsibilities include preparing and formatting documents, managing calendars, e-filing, coordinating travel, and assisting with client development while maintaining confidentiality and professional standards.