Legal Practice Assistant: Dynamic Admin & Scheduling

Holland & Knight; Chicago (IL); On-site; USD 56,000 - 83,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid holidays and time off

401(k) and profit sharing

Professional development support

Job summary

Holland & Knight is seeking a Practice Assistant to provide high-quality administrative support to a group of lawyers in a fast-paced Chicago office. The role includes drafting documents, managing correspondence, scheduling travel, and handling billing-related tasks under supervision.

Responsibilities cover client interactions, document preparation, office operations, and collaboration with several departments to ensure efficient service and compliance with firm policies.

Qualifications

• Bachelor's degree; 4–5 years of experience supporting lawyers and paralegals preferred.
• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems and electronic signature software.
• Ability to manage time entry, billing, and client communications.

Responsibilities

• Communicate professionally with clients, lawyers, and staff via email, phone, and in person.
• Answer telephone and route calls; provide routine responses to inquiries.
• Arrange conference calls and greet clients.
• Draft, format, edit, and proofread Word documents, Excel sheets, and PowerPoint presentations.
• Schedule domestic and foreign travel; manage travel arrangements.

Skills

MS Office

Adobe

Document management

Electronic signatures

Attention to detail

Independent work

Interpersonal skills

Education

Bachelor's degree

4–5 years experience supporting lawyers

Tools

Document management systems

Docketing/calendaring software

Job description

Holland & Knight is seeking a Practice Assistant to provide high-quality administrative support to a group of lawyers in a fast-paced Chicago office. The role includes drafting documents, managing correspondence, scheduling travel, and handling billing-related tasks under supervision.

Responsibilities cover client interactions, document preparation, office operations, and collaboration with several departments to ensure efficient service and compliance with firm policies.