Legal Practice Assistant

Jobtailor; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced administrative professional to support our Washington, DC-based legal team. The role focuses on providing comprehensive secretarial support, document preparation, and client service in a fast-paced firm environment.

You will manage calendars, coordinate meetings and travel, proofread bills and correspondence, perform expense reporting, and ensure confidentiality across multiple matters while collaborating with attorneys and staff to meet firm goals.

Qualifications

• High school diploma or equivalent required.
• Four-year college degree preferred.
• Minimum of five years secretarial experience required.
• Proficiency in Microsoft Office products.
• Accurate typing, grammar and spelling skills.
• Strong written and verbal communication skills.
• Ability to work in a diverse team environment and support demanding Firm needs.
• Ability to work under pressure, meet deadlines with shifting priorities and collaborate with others.
• Self-starter with a high level of initiative.
• Strong customer service skills and ability to anticipate needs.
• Strong attention to detail and organizational skills.
• Ability to handle multiple projects and responsibilities.
• Ability to maintain confidentiality and exercise discretion.
• Strategic thinking and problem-solving skills.
• May require occasional lifting of up to 20 lbs.
• May require travel to other offices as needed.

Responsibilities

• Collaborate directly with attorneys to provide administrative assistance.
• Create, format, revise, and proofread correspondence, client bills, and documents.
• Provide phone support to internal and external clients.
• Manage calendars and coordinate meetings and conferences, including facilities, catering, invitations, and agendas.
• Organize and maintain legal correspondence and document files.
• Coordinate and prepare conflict checks and open new matters.
• Execute complex and confidential tasks, including maintaining client contacts and arranging travel.
• Compile documents and assist with new business presentations.
• Enter attorney time and prepare expense reports.
• Reconcile corporate credit card accounts.
• Coordinate photocopying and scanning.
• Pursue continuing education to enhance skills and knowledge.
• Perform other tasks as assigned to meet Firm goals and objectives.

Education

High school diploma or equivalent

Bachelor's degree (4-year) preferred

Tools

Microsoft Office

Typing skills

Proofreading

Calendar management

Expense reporting

Document formatting

Job description

• Collaborate directly with attorneys to provide administrative assistance
• Create, format, revise, and proofread correspondence, client bills, and documents
• Provide phone support to internal and external clients
• Manage calendars and coordinate meetings and conferences, including facilities, catering, invitations, and agendas
• Organize and maintain legal correspondence and document files
• Coordinate and prepare conflict checks and open new matters
• Execute complex and confidential tasks, including maintaining client contacts and arranging travel
• Compile documents and assist with new business presentations
• Enter attorney time and prepare expense reports
• Reconcile corporate credit card accounts
• Coordinate photocopying and scanning
• Pursue continuing education to enhance skills and knowledge
• Perform other tasks as assigned to meet Firm goals and objectives

Requirements

• High school diploma or equivalent required
• Four-year college degree preferred
• Minimum of five years secretarial experience required
• Proficiency in Microsoft Office products
• Accurate typing, grammar and spelling skills
• Strong written and verbal communication skills
• Ability to work in a diverse team environment and support demanding Firm needs
• Ability to work under pressure, meet deadlines with shifting priorities and collaborate with others
• Self-starter with a high level of initiative
• Strong customer service skills and ability to anticipate needs
• Strong attention to detail and organizational skills
• Ability to handle multiple projects and responsibilities
• Ability to maintain confidentiality and exercise discretion
• Strategic thinking and problem-solving skills
• May require occasional lifting of up to 20 lbs.
• May require travel to other offices as needed

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office, effective communication, and exceptional organizational skills. Capable of managing multiple tasks while maintaining confidentiality and exercising discretion.

Highest-signal resume keywords

• Microsoft Office Proficiency
• Secretarial Experience
• Strong Written And Verbal Communication
• Attention To Detail
• Customer Service Skills

Hard Skills

• Document Formatting
• Proofreading
• Calendar Management
• Expense Reporting
• Conflict Checks
• Travel Arrangement
• Typing Skills
• Document Compilation
• Meeting Coordination
• Corporate Credit Card Reconciliation

Soft Skills

• Strong Initiative
• Team Collaboration
• Ability To Work Under Pressure
• Strategic Thinking
• Problem-Solving Skills

Industry Keywords

• Legal Correspondence
• Client Support
• Confidentiality
• Diverse Team Environment
• Firm Goals And Objectives