Legal Secretary

Balch-; Montgomery (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

Balch- seeks a detail-oriented administrative assistant to support attorneys with document preparation, proofreading, and correspondence, including contracts and memos. You will manage calendar deadlines, prepare filings, and coordinate meetings.

You will assist with title, UCC, and corporate searches, enter time entries, manage new business intake, and process reimbursements. Strong MS Office and client-service focus are essential; some overtime may be required.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite.
• Attention to detail and strong follow-through.
• Ability to work independently and with a team.
• Ability to meet deadlines and manage priorities.
• Some overtime may be required.
• Prior transactional experience preferred.

Responsibilities

• Prepare, proofread, and edit legal documents and correspondence.
• Assist in ordering title, UCC, and corporate searches.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entries for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Provide other support as necessary.

Skills

Detail-oriented

Independent worker

Time management

Client service

Deadline management

Education

High school diploma or equivalent

Tools

Microsoft Office

Video conferencing

Job description

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Assist in ordering title, UCC, and corporate searches.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Provide other support as necessary.

Skills and Qualifications:

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.