Legal Practice Assistant – Litigation

Jobtailor; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Jobtailor in San Francisco seeks an experienced litigation support professional to assist attorneys and paralegals with secretarial and administrative tasks. You will manage e-filing, court filings, document preparation, calendar management, and billing coordination, while collaborating with clients, vendors and internal teams.

The role requires 5+ years of experience, proficiency with MS Office and legal research tools, and willingness to travel for trial as needed.

Qualifications

• 5+ years of experience supporting litigation attorneys/paralegals.
• Experience independently e-Filing documents in accordance with federal and state court rules.
• Proficiency with MS Office: Excel, Word and PowerPoint.
• Familiar with court rules, local rules and calendaring.
• Bachelor's degree or equivalent experience.

Responsibilities

• Support litigation attorneys and paralegals with secretarial and administrative tasks.
• Maintain collaborative relationships with attorneys, clients, and vendors.
• Initiate case document setup (civil coversheets, summonses, complaints).
• Prepare, file and serve answers to complaints; arrange service.
• Handle ECF filings across state, federal and appellate courts.
• Coordinate court filings and manage client files in iManage/Propel.
• Prepare trial documents and coordinate trial logistics.
• Conduct legal research using Lexis and Westlaw; access forms.
• Convert, edit, bookmark, redact and OCR documents.
• Manage billing support and client invoicing.
• Manage calendars and deadlines; coordinate vendors and messengers.

Skills

Litigation support

E-filing

MS Office

Attention to detail

Multitasking

Team collaboration

Independent work

Education

Bachelor's degree preferred

Tools

Adobe Acrobat

Best Authority

IManage

Lexis

Westlaw

PacerPro

Propel

Discclient

Google Scholar

Aderant

Compulaw

LegalMation

Job description

• Support assigned litigation attorneys and paralegals with secretarial and administrative tasks
• Maintain collaborative relationships with attorneys, paralegals, clients, administrative departments and vendors
• Initiate case document setup, including civil coversheets, summonses, complaints and corporate disclosure statements
• Prepare, file and serve answers to complaints
• Arrange service through process servers
• Handle state, federal and appellate ECF sealed and public filings
• Coordinate court filings and maintain client files in iManage/Propel
• Prepare trial documents, including motions in limine and jury instructions, and coordinate trial logistics
• Use court websites, procedural rules, Lexis-Nexis and Westlaw for research, case law retrieval and forms access
• Generate and troubleshoot tables of contents and tables of authorities using Best Authority
• Convert, edit, bookmark, redact and OCR documents
• Prepare check requests, invoices and reimbursements
• Manage assigned attorneys' calendars, including client meetings and court deadlines
• Schedule messengers, process servers and vendors
• Assist with attorney time entry
• Review monthly bills and respond to client requests for month-end estimates
• Monitor and resolve accounts receivable and collections issues
• Ensure billing and collection instructions are accurately executed
• Provide shared coverage for attorneys and paralegals
• Collaborate with secretarial teams and attend required training and department meetings

Requirements

• 5+ years of experience supporting litigation attorneys/paralegals; litigation experience required
• Experience independently e-Filing documents in accordance with federal and state court rules required
• Proficiency with MS Office: Excel, Word and PowerPoint
• Proficiency with Adobe Acrobat, Best Authority, Propel, Discclient, PacerPro, Compulaw, LegalMation, Lexis, Westlaw, iManage, Aderant and Google Scholar strongly preferred
• Comfortable navigating the Windows platform and other Firm or Litigation software applications strongly preferred
• Bachelor's degree preferred, or equivalent experience/relevant certifications
• Ability to work overtime as necessary
• Ability to travel as needed for trial/trial preparation
• Knowledge of court rules, local rules and calendaring requirements
• Working knowledge of PacerPro workflow procedures/protocols
• Familiarity with trial preparation documents and trial logistics
• Ability to convert PDF to Word and vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting
• Knowledge of timekeeping protocols
• Ability to multitask and prioritize in a demanding, deadline-driven environment
• Ability to proof materials accurately and maintain attention to detail
• Ability to work proactively and independently with minimal supervision and within a team
• Ability to adapt to new technology and manage competing demands

Core Competencies

Demonstrates extensive experience in supporting litigation attorneys and paralegals, with proficiency in e-filing, document preparation, and trial logistics. Strong knowledge of court rules and the ability to manage multiple tasks in a deadline-driven environment are essential.

Highest-signal resume keywords

• Litigation Support Experience
• E-Filing Proficiency
• MS Office Proficiency
• Trial Preparation Knowledge
• Attention to Detail

Hard Skills

• Document Preparation
• Calendar Management
• Timekeeping Protocols
• PDF Conversion
• Legal Research

Soft Skills

• Multitasking
• Proactive Work Ethic
• Team Collaboration
• Attention to Detail
• Independent Work

Certifications & Qualifications

• Bachelor's Degree Preferred

Industry Keywords

• Court Rules
• Litigation
• Trial Logistics
• E-Filing
• Client Management

Tools & Technologies

• Adobe Acrobat
• Best Authority
• IManage
• Lexis
• Westlaw