Practice Management Coordinator

Jobtailor; California (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking an organized Administrative Specialist to support the firm’s Practice Groups. You will schedule meetings across multiple offices, coordinate logistics, prepare materials, and manage invite lists and follow-ups, while assisting with invoices and budget tracking.

This role also supports special projects, KPI reporting, sponsorships, and attorney onboarding, building relationships with partners and associates and contributing to operational improvements.

Qualifications

• 2+ years of prior administrative experience in an office setting.
• Experience in a law firm, professional services organization, or law school is a plus.
• Bachelor's Degree and demonstrated academic excellence preferred.
• Proficiency with Microsoft Office and CRM tools.

Responsibilities

• Support operations of the firm’s Practice Groups.
• Schedule meetings and coordinate logistics across multiple offices, including materials, invite lists, and follow-up.
• Submit and process invoices.
• Assist with updating budget trackers under the direction of Practice Managers.
• Assist with special projects and operational support for practice groups.
• Gather financial and KPI reports for practice groups.
• Coordinate sponsorship management, including payment, opportunity tracking, and event attendance.
• Track commitments and execution of strategic priorities for practice groups and industry groups.
• Support firm processes including attorney onboarding, utilization, and recurring administrative tasks.
• Build trust and credibility with partners, counsel, and associates.

Skills

Attention to detail

Ownership of projects

Ability to work independently

Team collaboration

Verbal and written communication

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

CRM Technology

Job description

• Support operations of the firm’s Practice Groups
• Schedule meetings and coordinate logistics across multiple offices, including materials, invite lists, and follow-up
• Submit and process invoices
• Assist with updating budget trackers under the direction of Practice Managers
• Assist with special projects and operational support for practice groups
• Gather financial and KPI reports for practice groups
• Coordinate sponsorship management, including payment, opportunity tracking, and event attendance
• Track commitments and execution of strategic priorities for practice groups and industry groups
• Support firm processes including attorney onboarding, utilization, and recurring administrative tasks
• Build trust and credibility with partners, counsel, and associates
• Develop an in-depth understanding of attorney experience, capabilities, and strengths

Requirements

• 2+ years of prior administrative experience working in an office setting highly preferred
• Experience working in a law firm, other professional services organization, or law school is a plus
• Bachelor's Degree and demonstrated academic excellence is strongly preferred
• Strong attention to detail
• Ability to take ownership of projects and prioritize and meet deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Ability to develop and maintain effective working relationships across all firm functions and with clients and other business contacts
• Demonstrated writing ability and excellent grammar, spelling, and proofreading skills required
• Ability to handle stressful situations in a calm and composed manner
• Ability to work independently while acting as part of a high-functioning team
• Proficiency with Microsoft Office products required, including SharePoint, Microsoft Word, PowerPoint, Outlook, and Excel
• CRM technology a plus

Core Competencies

Demonstrates strong administrative capabilities with a focus on project ownership, attention to detail, and effective communication. Proficient in managing logistics, financial tracking, and fostering relationships within a professional services environment.

Highest-signal resume keywords

• Administrative Experience
• Project Management
• Microsoft Office Proficiency
• Verbal And Written Communication Skills
• Relationship Building

ATS Optimization Keywords

Hard Skills

• Budget Tracking
• Invoice Processing
• KPI Reporting
• Sponsorship Management
• Event Coordination

Soft Skills

• Attention To Detail
• Ownership Of Projects
• Ability To Work Independently
• Calm Under Pressure
• Team Collaboration

Certifications & Qualifications

• Bachelor's Degree

Industry Keywords

• Law Firm
• Professional Services
• Attorney Onboarding
• Administrative Tasks
• Client Management

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• SharePoint
• CRM Technology