Legal Practice Assistant

Searchpointny; Los Angeles (CA); Ibrido; USD 60.000 - 100.000; Tempo pieno

Vantaggi offerti da questo lavoro

Full benefits package (medical, dental

Vision coverage

401(k) matching

PTO

Descrizione del lavoro

SearchPointNY seeks an Administrative Practice Coordinator for its Angeles office. This hybrid role supports litigation partners with essential administrative, operational, and practice management tasks, four days onsite at Century City.

The role requires strong organization, confidentiality, and interpersonal skills to manage calendaring, travel, billing, and BD support. You will coordinate multi-matter calendars, proxy-attorney emails, vendor invoices, and engagement letters, while ensuring

Competenze

• At least two years of experience in a law firm.
• Proficient with Word, Outlook, Excel (PivotTables/Filters/Conditional Formatting), and PowerPoint.
• Experience with InterAction or ability to learn new operating systems.
• Strong professionalism and attention to detail.
• Excellent written and verbal communication; able to manage multiple priorities.

Mansioni

• Be the primary contact for complex multi-matter calendaring and travel coordination; manage visa coordination and meeting bios/ agendas.
• Manage attorney email accounts as a proxy; flag unread items and prepare daily open-items lists for partners.
• Coordinate billing and financial processes: time entry, expenses, vendor invoices, and billing communications.
• Support new matter management and business development: draft engagement letters, process conflicts, prepare weekly reports, track BD activities in InterAction.
• Organize client/internal meetings (logistics, AV, catering) and maintain a four-day onsite presence in the office.

Conoscenze

Law firm experience

Strumenti

Word

Outlook

Excel

PowerPoint

InterAction

Descrizione del lavoro

We are looking for a proactive and detail-oriented Administrative Practice Coordinator to join a top international law firm's Angeles office. This hybrid role provides essential administrative, operational, and practice management support to litigation partners and associates.

HOURS

Monday – Friday, 8:30 AM – 5:30 PM EST

SCHEDULE | LOCATION

HYBRID (four days onsite) | Century City

PAY

Up to $100k + Overtime + Discretionary Bonus

Qualifications

• At least two years of experience in a law firm
• Knowledge of relevant Firm computer software (Word, Outlook, Excel including PivotTables/Filters/Conditional Formatting, PowerPoint) and InterAction, with the ability to learn new operating systems.
• Exceptional professionalism, close attention to detail, strong customer service orientation, and effective interpersonal and written/verbal communication skills.
• Ability to manage multiple projects, handle shifting priorities, synthesize information, and maintain strict confidentiality.
• Flexibility to perform a wide range of tasks, adjust hours as needed, and thrive in a demanding, fast-paced environment both independently and as part of a team.

Job Duties/Responsibilities

• Be the go-to person for complex multi-matter calendaring, travel (domestic/international), and visa coordination, managing call conflicts and updating calendars with meeting bios and agendas.
• Manage attorney email accounts as a proxy, flagging unread/time-sensitive items, re-surfacing emails needing attention, and compiling daily open-items lists for partner review.
• Coordinate billing and financial processes—entering time, submitting expense reports, processing vendor invoices, and routing billing/budget communications to Client Accounting.
• Execute new matter management and business development support by drafting engagement letters, processing conflicts, compiling weekly matter reports, and tracking BD activities in InterAction.
• Organize client and internal meetings (logistics, AV, catering), support practice group coordination and training with People Strategy, and maintain a four-day-a-week physical presence in the office.
• Other tasks as requested.

Full benefits available, including medical, dental, vision, firm-paid premiums, 401(k), PTO, and more.

Equal Employment Opportunity Statement

SearchPointNY/Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Physical Requirements

This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.