Legal Practice Assistant - Senior-Attorney Support & Travel

US Diversity Job Search; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Job summary

US Diversity Job Search in Chicago seeks a Legal Practice Assistant to support senior associates and counsel in a busy practice group, providing high-level administrative support and acting as a key resource for attorneys managing complex matters and client relationships. The role is full-time, five days onsite with a 9:30 AM–5:30 PM schedule, totaling a 35-hour work week.

The office may transition to four days in-office as the Chicago office grows.

Qualifications

• 3–5 years of administrative support experience, preferably in a professional services environment.
• Ability to work in a high-volume, fast-paced setting.
• Experience coordinating complex travel and managing demanding schedules.

Responsibilities

• Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination.
• Coordinate complex domestic and international travel arrangements and contingency planning.
• Prepare, review, and process expense reports and reimbursement requests.
• Enter, review, and maintain attorney time records in line with billing guidelines.
• Assist with billing functions, including reviewing and editing bills.
• Coordinate client meetings, internal meetings, and events.
• Maintain attorney biographies and support new matter openings and reporting needs.
• Update CRM databases and support client relationship initiatives.
• Support business development activities, including client outreach and gifts.
• Serve as the primary administrative resource to attorneys and facilitate communication with internal departments.
• Utilize firm technology and workflow tools to manage tasks and records.

Skills

Administrative support

Travel coordination

Calendar management

CRM databases

Tools

Billing software

CRM software

Expense management tools

Job description

US Diversity Job Search in Chicago seeks a Legal Practice Assistant to support senior associates and counsel in a busy practice group, providing high-level administrative support and acting as a key resource for attorneys managing complex matters and client relationships. The role is full-time, five days onsite with a 9:30 AM–5:30 PM schedule, totaling a 35-hour work week.

The office may transition to four days in-office as the Chicago office grows.